What are the responsibilities and job description for the Administrative Assistant position at GFT?
What You Will Do
GFT is seeking an Administrative Assistant to join our Administrative Support team. This role follows a hybrid-remote format requiring a minimum 3 days onsite office attendance, reporting to our Mechanicsburg, PA office.
GFT’s Shared Service Services team, which includes Human Resources, Legal, Accounting & Finance, IT Services and Marketing & Communications, is essential for managing and supporting the company's global operations. Shared Services is part of a broader strategy to transform the business and improve efficiency. The support of this amazing team of professionals is the backbone of our ability to deliver infrastructure consulting and design services.
What You’ll Be Challenged To Do
The Administrative Assistant reports to the Chief of Staff and provides general to intermediate office and administrative support with minimal guidance from the supervisor. Supports efficiency and smooth office operations. Some duties may require handling of confidential administrative duties.
In this capacity, the successful candidate will be responsible for the following:
What You Will Bring To Our Firm
The salary range for this position is $50,000 - $60,000. Salary is dependent upon experience and geographic location.
Featured Benefits
At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships – that’s why we’re the employer of choice for 5,000 of the industry’s brightest engineers, planners, architects, inspectors, designers, and more.
Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century’s experience, together we’re building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.
GFT: Ingenuity That Shapes Lives™ is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law.
Unsolicited resumes from third party agencies will be considered the property GFT.
GFT does require the successful completion of a criminal background check for all advertised positions.
Location: Mechanicsburg, PA
Core Business Hours: 8:00 AM – 5:00 PM
Employment Status: Full-Time
Applicants in the County of Los Angeles- Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Applicants in the City of San Francisco- Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Applicants in the State of California-Qualified applications with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act.
GFT is seeking an Administrative Assistant to join our Administrative Support team. This role follows a hybrid-remote format requiring a minimum 3 days onsite office attendance, reporting to our Mechanicsburg, PA office.
GFT’s Shared Service Services team, which includes Human Resources, Legal, Accounting & Finance, IT Services and Marketing & Communications, is essential for managing and supporting the company's global operations. Shared Services is part of a broader strategy to transform the business and improve efficiency. The support of this amazing team of professionals is the backbone of our ability to deliver infrastructure consulting and design services.
What You’ll Be Challenged To Do
The Administrative Assistant reports to the Chief of Staff and provides general to intermediate office and administrative support with minimal guidance from the supervisor. Supports efficiency and smooth office operations. Some duties may require handling of confidential administrative duties.
In this capacity, the successful candidate will be responsible for the following:
- Supports and assists corporate executive leaders including but not limited to the: Chief Legal Officer, Chief of Staff, Chief People Officer, and Chief Technology Officer.
- Assists with and prepares communication information for employees within the assigned office and regional areas.
- Supports travel and meeting arrangements.
- Supports timesheet and expense account entries.
- Processes conference, seminar, and training registrations.
- Administers employee certification maintenance, and annual resume update support.
- Completes document updating and formatting, including plans and specs, reports and transmittals.
- Assists with PowerPoint presentations and proposal submissions.
- Assists with processing human resources related forms; i.e. PCNs, iCIMs onboarding and offboarding while ensuring employee confidentiality.
- Reviews and process vendor invoices and tracks accounts payable.
- Maintains appropriate filing systems.
- Performs other job-related duties as assigned.
What You Will Bring To Our Firm
- High School Diploma or equivalent.
- 2 years of administrative experience with a High School Diploma OR Bachelor’s or Associate’s degree with 0-2 years of experience.
- Ability to learn and practice company policies and procedures.
- Intermediate or advanced skills in Microsoft Office Suite and 365 (Word, Excel, Outlook, etc.).
- Strong communication, organizational, and multitasking skills.
- Ability to meet deadlines with accuracy and attention to detail.
- Able to work independently or collaboratively as a member of a team.
- Ability to assist in the development and implementation of training programs.
- Associate’s or Bachelor's degree.
- Prior experience with Artificial Intelligence (AI) tools or willingness to learn.
- Experience in the Architecture, Engineering, and Construction (AEC) industry.
The salary range for this position is $50,000 - $60,000. Salary is dependent upon experience and geographic location.
Featured Benefits
- Hybrid (in-person and remote) work environment.
- Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
- Tax-deferred 401(k) savings plan.
- Competitive paid-time-off (PTO) accrual.
- Tuition reimbursement for continued education.
- Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations
- Incentive compensation for eligible positions.
At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships – that’s why we’re the employer of choice for 5,000 of the industry’s brightest engineers, planners, architects, inspectors, designers, and more.
Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century’s experience, together we’re building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.
GFT: Ingenuity That Shapes Lives™ is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law.
Unsolicited resumes from third party agencies will be considered the property GFT.
GFT does require the successful completion of a criminal background check for all advertised positions.
Location: Mechanicsburg, PA
Core Business Hours: 8:00 AM – 5:00 PM
Employment Status: Full-Time
Applicants in the County of Los Angeles- Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Applicants in the City of San Francisco- Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Applicants in the State of California-Qualified applications with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act.
Salary : $50,000 - $60,000