What are the responsibilities and job description for the Senior Office Administrative Manager position at GFT Infrastructure, Inc.?
GFT is seeking an Senior Office Administrative Manager to join our Strategic Services team in Pittsburgh! This role follows a hybrid work model, requiring regular attendance (3 days per week) in our Columbus office.
The GFT Strategic Services team, which includes Human Resources, Legal,Accounting & Finance, Office Operations, IT Services and Marketing & Communications, are essential for managing and supporting the company's global operations.Strategic Services is part of a broader strategy to transform the business and improve efficiency. The support of this amazing team of professionals is the backbone of our ability to deliver infrastructure consulting and design services.
What you'll be challenged to do:
This is an excellent career opportunity for an experienced, motivated Office Administrative Manager who thrives in a collaborative team environment. The role highlights a customer-focused mindset and a passion for delivering exceptional quality and results on every project. As an Office Administrative Manager, you will independently carry out & manage the administrative office functions, providing advanced administrative support to the Senior Office Admin Manager, Office Leadership as assigned, and other staff within the Pittsburgh office. You will also lead and manage reporting administrative staff.
In this capacity, the successful candidate will be responsible for the following:
- Maintain a welcoming, safe, and tidy office environment for clients, visitors, and staff,
- Manage company correspondence, including phone calls, emails, mail, and packages,
- Assist with timesheets and expense reports,
- Assist with travel, conference, and meeting arrangements,
- Order lunches and assisting with staff & client meetings,
- Receive and process vehicle mileage log entries,
- Review office vendor related expenses and process invoices,
- Maintain office resources (space plans, furniture, supplies, office technology equipment, SharePoint Site),
- Work with property management on office leasing matters, sustainability, security access, parking, and work order requests (i.e., HVAC, maintenance, etc.),
- Support the Office Principal and be available / accessible for office business matters,
- Assist in internal and external communications and responding to routine inquiries from employees and external entities,
- Perform human resource duties working with supervisors/delegates on new hire orientation/workspace and termination tasks/decommissioning,
- Lead internal activities/events and compliance of the Employee Engagement & Citizenship Program (EECP),
- Serve as the safety coordinator (update evacuation plans, organize safety trainings, order equipment) and crisis event administrative representative for supporting offices,
- Keep all office manuals and pertinent office documentation updated,
- Lead office sustainability programs,
- Assist with the growth of the Administrative Learning Program; serve as a presenter or as a subject matter expert,
- Co-chair strategic initiative & quality committees,
- Provide remote support to an office(s) where administrative staff are not present,
- Manage and lead one to two administrative staff.
- High school diploma required
- 10 years of administrative experience
- Management, supervisory and leadership experience
- Experience working with top leadership levels and interpreting company strategic goals,
- Ability to work with virtual / distributed teams
- Highly proficient with all Microsoft Office Suite/O365 applications
- Experience working with vendors and contract agreements
- Understanding of general accounting principles including Accounts Payable
- Experience with facility/property management
- Elevated experience with hiring and onboarding processes and general Human Resources policies
- Must have excellent organizational skills, strong attention to detail, and the ability to multitask and prioritize
- Must have excellent customer service skills
- Strong verbal and written communication skills required
- Bachelor's Degree.
- Previous administrative experience within an AEC (Architecture, Engineering, or Construction Management) firm.
At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships - that's why we're the employer of choice for 5,000 of the industry's brightest engineers, planners, architects, inspectors, designers, and more.
Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century's experience, together we're building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.
GFT: Ingenuity That Shapes Lives is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law.
Unsolicited resumes from third party agencies will be considered the property GFT.
Location:Pittsburgh, PA
Core Business Hours: 8:00 AM - 5:00 PM
Employment Status: Full-Time
Salary Range:$57,000 - $81,000
Salary dependent upon experience and geographic location
GFT does require the successful completion of a criminal background check for all advertised positions.
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Gannett Fleming is an Equal Opportunity Affirmative Action Employer, including veterans and disability status.
Salary : $57,000 - $81,000
