What are the responsibilities and job description for the Associate Documentation Specialist position at GForce Life Sciences?
Associate Documentation Specialist
12-month Contract
Onsite in Plymouth, MN
Must be able to work on a W2
Responsibilities
- Support the Facilities and EHS teams with processing documents in approved formats.
- Support Facilities and EHS with vendor activities, including:
- Onboarding new vendors into the Ariba systems.
- Process training.
- Communicating needs between the team and vendors through email, video meetings, or phone calls.
- Provide Facilities and EHS information and process support.
- Process documents that support Facilities or EHS contracts, purchases, or project processes.
- Secure and control access to documentation as required by established procedures.
- Communicate and coordinate documentation approvals with various departments.
- Participate on cross-functional project teams.
- Provide general office support for the Facilities and EHS department.
- Follow Facilities and EHS rules and procedures for the department.
- Report EHS incidents and/or unsafe acts and conditions promptly to supervision.
- Forward opportunities to improve the EHS program to supervision.
- Perform other duties and responsibilities as assigned.
- Follow established requirements to prevent delays and additional costs.
Requirements
- Typically requires 2 or more years of relevant work experience or exposure within a regulated environment to sufficiently demonstrate the core job responsibilities of the position.
- Minimum of an Associate's Degree (± 13 years) and may account for experience requirement.
- Strong organizational skills and ability to manage projects.
- Basic Excel skills.
- Ability and aptitude to use various types of databases and other computer software.
- Ability to clearly, concisely, and accurately convey communications.
- Ability to influence and provide leadership related to documentation and process requirements, most specifically related to the purchasing of goods and services for the department.
- Ability to form and develop interpersonal and professional relationships.
- Display socially and professionally appropriate behavior.
- Ability to work independently and in groups.
- Demonstrated initiative and problem-solving skills.
- Ability and aptitude to provide solutions and contingency plans through the comprehensive review of alternatives.
- Some background working in a professional office environment is helpful.