Remote Executive Assistant / Personal Assistant

Job Title: Executive/Personal Assistant

Location: Bradenton/Sarasota, FL

Position Type: Full-Time (28-40 hours/week, On-Call as Needed on Weekdays, Weekends, and Evenings)

Salary: Competitive, based on experience (Contract) - $23/hour

Job Overview

We are pleased to announce an exceptional opportunity for an Executive/Personal Assistant to join our professional team. This role is ideally suited for an experienced and meticulous individual who is committed to supporting a dynamic CEO, their organization, and their family office. In this pivotal position, you will be instrumental in overseeing day-to-day operations, managing schedules, coordinating travel arrangements, and handling logistics with an emphasis on detail-oriented performance. Your skills in acting as a gatekeeper, adept problem-solver, and strategic planner will be fundamental in ensuring a seamless operational flow.

Key Responsibilities

• Manage and maintain a complex calendar to schedule meetings, appointments, and social engagements with accuracy.
• Organize domestic and international travel, ensuring all logistics (flights, accommodations, ground transportation) are executed flawlessly.
• Address daily personal and business-related tasks, including correspondence, errands, and household management.
• Anticipate needs proactively and navigate logistics to prevent any disruptions or inconveniences.
• Act as a liaison between the employer and vendors, business associates, and other key stakeholders.
• Facilitate the smooth execution of meetings and events, including preparation of necessary documentation and materials.
• Uphold confidentiality and discretion regarding sensitive information at all times.
• Execute problem-solving promptly, identifying and addressing potential challenges before they arise.
• Organize and assist with special projects and miscellaneous requests as needed.
• Approach every task with diligence, regardless of its nature.
• Demonstrate promptness in communication, ensuring each call is addressed promptly.
  
  

Required Skills

• Exceptional organizational capabilities with the ability to manage competing priorities effectively.
• Proven aptitude for anticipating needs, critical thinking, and providing real-time solutions.
• Strong written and verbal communication skills, with a keen focus on detail.
• Extensive experience in managing complex travel arrangements on both domestic and international fronts.
• Proficiency in office software, including Microsoft Office Suite and scheduling platforms.
• Bilingual (Spanish and English) is advantageous but not mandatory.
• High degree of discretion, professionalism, and emotional intelligence.
• Capacity to thrive in a fast-paced environment and adjust to changing circumstances.
• Remarkable resourcefulness with a "figure it out" mentality.
  
  

Qualifications

• A minimum of 5 years of experience in a comparable role supporting C-level executives and families, or in a similar position.
• Flexibility to work varied hours and be available for travel as needed.
  
  

Career Growth Opportunities

Joining our organization presents a unique chance to work closely with a high-caliber CEO and significantly contribute to enhancing their productivity and lifestyle. This role offers significant learning opportunities through direct involvement in diverse tasks and projects.

Why Join Us?

This position is an outstanding opportunity for a proactive self-starter who thrives on creating seamless environments. If you have a passion for enhancing the operational efficiency of a busy executive and their family office, we invite you to apply!

To Apply

Please submit your resume, cover letter, and any relevant references. We look forward to your application!

Employment Type: Full-Time