BUYER ASSISTANT

Job description:

JOB SUMMARY

Responsible for providing transactional and administrative support in the Purchasing Department. Works primarily with SAP and ARIBA systems to issue purchase orders, maintain supplier and material records, and assist Buyers in day-to-day activities, ensuring accurate and timely procurement execution.

DUTIES AND RESPONSIBILITIES

1. Assist in sourcing and purchasing materials, equipment, services and supplies based on business needs.
2. Create and update purchase requisitions and purchase orders in SAP and ARIBA.
3. Maintain vendor and material master data in purchasing systems.’
4. Assist with supplier onboarding, documentation, and compliance checks.
5. Support Buyers in preparing RFQs and analyzing quotations.
6. Track deliveries and coordinate with internal departments to resolve discrepancies.
7. Communicate with suppliers to obtain pricing, lead times, and order status updates
8. Maintain accurate records of purchases, pricing, and supplier performance
9. Provide administrative support including filing, documentation for audits, and reporting.
10. Participate in cost-saving initiatives by monitoring price trends and identifying opportunities.
11. Send issued purchase orders to specified suppliers.
12. Set-up MRO part numbers in SAP database.
13. Manage contract’s expiration date
14. Help resolve issues related to delayed shipments, damaged goods, or supplier errors
15. Work closely with internal departments (production, finance, Maintenance, MRO Warehouse) to align purchasing with demand
16. Stay up to date on market trends and product availability

EDUCATION AND EXPERIENCE

1. Associate or Bachelor’s degree in Business, Supply Chain, Engineering or related field preferred.
2. 0–2 years of purchasing or administrative experience.

KNOWLEDGE, SKILLS AND ABILITIES

1. Proficient knowledge of Microsoft office (PowerBI, Excel, Word, etc)
2. Strong organizational and detail-orientation skills.
3. Good written and verbal communication skills.
4. Negotiation skills
5. Ability to work in a fast-paced, deadline-driven environment

PHYSICAL AND MENTAL REQUIREMENTS OF THE POSITION

1. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus
2. Must be able to work in an office environment.
3. The noise level in the work environment is usually moderate.
4. The ability to listen to and understand information and ideas presented through spoken words and sentences.
5. The ability to communicate information and ideas in speaking so other will understand.
6. The ability to concentrate on a task over a period without being distracted.