What are the responsibilities and job description for the Front Office Receptionist/Property Management Administrator position at Gerspacher Real Estate Group?
Job Summary
We are seeking a friendly, positive, and warm Office Receptionist/Property Management Administrator to join our team, welcome our guests/answer the phones, and handle the books for our property management division. The ideal candidate implement the office processes and standards for running the day-to-day operation of the office, including supplies, phones, and technology and coordinate the PM cycle, including onboarding, tenant relations, move in/out, maintenance, and bookkeeping.
Responsibilities
- Answer telephones and greet guests
- Take mail in/out
- Keep office clean & presentable between professional cleanings
- Manage office supplies inventory and place orders when necessary
- Order meals as requested
- Keep office forms current, easily accessible, and printed (if applicable)
- Assist agents with administrative tasks
- Track and coordinate all staff birthdays
- Accounts receivable – receive money for each client.
- Accounts payable – input all bills for on time payment for each client.
- Tenant management per the PM cycle.
- One-off projects or tasks assigned by manager.
- Other duties as assigned
Qualifications
- Desire to work in an office role, experience required
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational and time management skills
- Excellent verbal and written communication abilities
- Ability to multitask, take direction, and change direction well
- Strong QuickBooks knowledge
- Experience with phone systems and various software systems a plus
Job Type: Full-time
Pay: $20.00 - $22.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $20 - $22