Payroll Tax Analyst

Job Description:

This role will drive process efficiencies and will lead the payroll tax compliance processes regarding all payroll tax matters. The Payroll Tax Analyst II must be a subject matter expert for federal, state and local regulations including tax, audit and reporting laws for US and Canada. The position will require in-depth knowledge of all complex tax processes within the payroll tax department. The role will have frequent and regular interactions with cross-functional departments and Sr. Management throughout the company. Responsible for the calculation and reporting of payroll tax liabilities for North America, in responding to all requests from employees and regulatory agencies, in researching laws and regulations regarding taxes and payroll withholding procedures, and in preparing special reports for field operations and management. This position should have a thorough knowledge of payroll tax regulations, practices, and procedures in both the United States and Canada, plus a general knowledge of accounting principles. This position will report directly to the Payroll Manager.  Payroll Tax reports to the Employee Services Department, under the HR Department. 

Principal Accountabilities:

Responsible for leading the tax processes for North America.Responsible for the review of all payments and filing of federal, state, local and provincial withholding and unemployment taxes in US and CA.Responsible for quarter and year-end reconciliations of all payroll tax liabilities, to include balancing to the General Ledger Accounting. Analyzes pay records to determine correct taxation setup for employees and employer. Maintains employee taxation setup in accordance with federal, state, local and provincial regulations. Experience with multi-state payroll and Canada tax is required. Responsible for assuring tax updates are input timely and accurately into the payroll system. This includes but not limited to updating all state unemployment rates in the BSI system annually as needed. Will be responsible for ensuring timely and accurate updates for unemployment rates both the BSI tax and SAP payroll systems.Prepare and submit all Canada payroll tax returns, including Workers’ Compensation and Employer Health Tax returns. Subject matter expert for impat/expat taxation to include hypo tax calculations, reporting worldwide income per IRS regulations for international assignees and conversion rates. Manages the 3rd party tax vendor in the United States. Responsible for payroll tax compliance, including tax research and analysis to maintain compliance for the company.This position will be responsible to manage the completion and distribution of Wage and Tax Year-End Statements (Form W2, W2C, T4A and T4) to employees. This requires the calculation of worldwide income for international assignees, gross-up calculations, reporting third-party sick pay information, relocation expenses, and other related taxable income to employees outside the normal reported wages.  Responsible for responding to all tax notices and governmental correspondence.  This will include, but is not limited to, tax overpayments and/or refunds, as well as penalty and interest claims.Responsible for employees with company cars and the taxable income reporting associated with them. Calculate the annual auto income and ensure the income is included on the employee’s W-2 or T4 forms annually.Responsible for preparation and submission of all data to the Bureau of Labor Statistics for Multiple Worksite Reporting.Responsible for bank transfers to cover payroll tax liabilities. Will prepare documents as needed for Treasury and Accounting for all tax wire transactions.SME knowledge for executive management payments such as long-term incentive, short-term incentive, restricted stock, stock appreciation rights, stock options, severance, etc. is required.  Responsible for tax authority maintenance, which includes new registration, address changes and closing tax accounts.Responsible for the tax process with mergers and acquisitions to ensure all tax requirements are completed.Responsible for both internal and external payroll tax audits.Maintains appropriate payroll tax records required by the Internal Revenue Service and Canada Revenue Agency.Requires annual course study to ensure the company is current on all payroll tax law changes for both US and CA.Lead role for all company projects as needed to represent payroll tax processes for US and CA.  Position works independently with minimal oversight from Manager.

Job Dimensions:

U.S. payroll tax liabilities                                      Canada payroll tax liabilities                               

Additional Responsibilities:

Perform other responsibilities, duties and special projects as assigned by the Payroll Manager   

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.