Administrative Assistant / Office Manager

Overview
We are seeking a dynamic and highly organized Administrative Assistant / Office Manager to join our team. This vital role combines administrative expertise with office management skills to ensure smooth daily operations and a welcoming environment. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. You will play a key role in supporting staff, managing office procedures, and maintaining efficient workflows to foster a productive workplace.

Duties

• Greet visitors and manage front desk responsibilities with professionalism and warmth, ensuring a positive first impression.
• Operate multi-line phone systems, handle incoming calls with courteous phone etiquette, and direct inquiries appropriately.
• Manage calendar scheduling, appointment setting, and coordinate meetings using tools and Microsoft Office.
• Perform data entry, maintain accurate filing systems, and oversee document proofreading to ensure clarity and correctness.
• Utilize QuickBooks for basic bookkeeping tasks, including invoicing, expense tracking, and financial record keeping. (Will Train)
• Support office management tasks such as ordering supplies, maintaining equipment, and overseeing general office organization.
• Provide customer support by addressing inquiries promptly via phone or email, ensuring excellent service at all times.
• Assist with clerical duties including typing correspondence, preparing reports, proofreading documents, and managing confidential information.
• Coordinate personal assistant tasks such as travel arrangements or special project support as needed.
• Maintain time management practices to prioritize tasks effectively while ensuring deadlines are met.

Requirements

• Proven experience in office administration or office management roles with strong organizational skills.
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook), and familiarity with data entry systems.
• Excellent customer service skills coupled with professional phone etiquette across multi-line phone systems.
• Aptitude for numbers
• Strong clerical skills including typing accuracy, proofreading capabilities, making sure the technical correspondence are understandable, filing systems management, and document organization.
• Ability to handle multiple priorities efficiently while demonstrating excellent time management skills.
• Personal assistant experience or familiarity with calendar management is beneficial for supporting executive needs. Join us in creating an efficient and welcoming office environment! This paid position offers an opportunity to develop your administrative expertise while contributing to a vibrant team dedicated to excellence in service and operations. We value proactive individuals who thrive in fast-paced settings and are eager to support our organizational success through exceptional administrative support and office management skills.

Pay: $21.00 - $24.00 per hour

Expected hours: 36 per week

Benefits:

• 401(k) matching
• Employee assistance program
• Employee discount
• Flexible schedule
• Paid time off

Work Location: In person

Salary : $21 - $24