What are the responsibilities and job description for the Part-Time Event Manager position at George Mason University?
- 10003523
- Arlington, VA
- Part-Time / Hourly Wage
- Opening on: Dec 1 2025
Department: Facilities & Campus Operations
Classification: GMU Worker
Job Category: Part-Time / Hourly Wage
Job Type: Part-Time
Work Schedule: 29 Hours Per Week/$24.00 an hour
Location: Arlington, VA
Workplace Type: On Site Required
Sponsorship Eligibility: Not eligible for visa sponsorship
Salary: Salary commensurate with education and experience
Criminal Background Check: Yes
About the Position:
The Office of Events Management at George Mason University’s Mason Square (Arlington) campus is ready to hire (as in immediately) a Part-Time Event Manager. Be part of a team of professionals who assist with the successful support and execution of conferences and events at the Mason Square Campus (Arlington). George Mason has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment.
Wait, there’s more. We offer some benefits to part-time employees. These benefits include tuition assistance, ability to contribute to a supplemental retirement plan, participation in the Staff Senate and wonderful discounts!
Responsibilities:
You’ll be responsible for the successful coordination and management of conferences, events, and other activities held at Mason Square (Arlington).
Additional responsibilities include:
- Serves as the primary venue representative for clients throughout the full event lifecycle, providing expert guidance from initial planning through execution;
- Conducts site visits with prospective clients, advising on venue suitability, available services, and event possibilities;
- Supports clients in identifying event needs and translating them into detailed logistical plans, including room layouts, audiovisual requirements, parking, security, and catering;
- Provides clear and comprehensive logistical guidance to internal and external clients, including cost estimates and information on support services and university policies;
- Coordinates with internal partners—A/V services, facilities, security, parking, catering, and others—to ensure all event requirements are successfully communicated and executed;
- Maintains accurate documentation and update event management systems with client information, event notes, timelines, and final arrangements;
- Provides on-site event support as needed, ensuring smooth operations, issue resolution, and exceptional client experience;
- Monitors event plans and requests to ensure alignment with university policies and guidelines;
- Troubleshoots challenges as they arise, offering solution-focused approaches to maintain seamless event operations;
- Represents the campus with professionalism, discretion, and a strong client-service orientation at all times;
- Works with an incredible team, including the Senior Event Manager and Audio-Visual Manager to ensure event Audio-Visual needs are understood and communicated to support staff;
- Assists in developing and improving event planning processes to enhance efficiency and client experience;
- Fosters long term client relationships, ensuring repeat engagement through exceptional service, proactive communication, and a deep understanding of client goals and expectations; and
- Responds with appropriate urgency, flexibility, courtesy, and good judgment to meet customer needs and resolves issues.
Required Qualifications:
- Must be a high school graduate;
- Possess outstanding verbal and interpersonal skills and the ability to work effectively and efficiently with a diverse audience, including current university faculty and staff, alumni, donors, students, and the community at large;
- Possess strong customer service, time management and organizational skills with high attention to detail;
- Must be able to work a flexible schedule, including evenings and weekends; and
- Must be able to work in a fast-paced environment requiring adaptability and ability to problem-solve.
Preferred Qualifications:
- Experience with Resource25 or other event management scheduling programs;
- Knowledge of campus, executive conference center, or other event venues; and
- Experience working in higher education.
Instructions to Applicants:
For full consideration, applicants must apply for Part-Time Event Manager at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent for review.
Posting Open Date: December 1, 2025
For Full Consideration, Apply by: December 15, 2025
Open Until Filled: Yes
Mason Ad Statement
Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.
If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!
George Mason University, Where Innovation is Tradition.
Equity Statement
George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.
Campus Safety Information
Mason’s Annual Security and Fire Safety Report is available at http://police.gmu.edu/annual-security-report/
Salary : $24