What are the responsibilities and job description for the Event Coordinator/Office Assistant position at George Mason University?
Department: College of Science
Classification: GMU Worker
Job Category: Part-Time / Hourly Wage
Job Type: Part-Time
Location: Fairfax, VA
Workplace Type: On Site Required
Salary: Salary commensurate with education and experience
Criminal Background Check: Yes
About the Department:
The College of Science is committed to enhancing the college's strength in theoretical, experimental, and computational sciences by promoting excellence in academic and research programs. Our academic programs and pioneering research initiatives at locations throughout Northern Virginia provide world-class scientific leadership in a wide variety of areas important to modern society. The College recruits the brightest faculty, staff, and students to create a vibrant and dynamic environment of learning and inquiry. The College enhances the innovative and entrepreneurial spirit of George Mason University by responding to the needs of the community and creating spires of excellence.
George Mason University College of Science (Mason Science) is committed to advancing all-inclusive excellence and fostering an environment free from discrimination, harassment, and retaliation throughout our STEM community. At Mason Science, our values include cultivating an organizational culture that promotes belonging, respect, and civility. We believe that varied opinions, cultures, and perspectives are what provides vibrancy, innovation, and growth to an academic community. By prioritizing teaching, research, and global engagement, we strive to attract faculty and staff who exemplify the Mason Science mission and vision.
About the Position:
The Event Coordinator/Office Assistant works under the direction of the College of Science Dean’s Operations Manager to support College events and administration activities. Working up to 29 hours/week, this position is responsible for organizing and supporting meetings, events, and conferences, and assisting with other College programs and activities. This position offers some flexibility in schedule depending on specific project/event logistical constraints and office staffing needs.
Responsibilities:
Duties include, but are not limited to:
- High-level coordination, logistics, travel, and meeting/event/conference preparation;
- Wide variety of mid-level office functions in support of day-to-day operational needs;
- Working on special projects and coordinating administrative activities as needed;
- Working on multiple projects simultaneously;
- Providing front office coverage as needed;
- Collecting and analyzing data for records and reports;
- Maintaining a variety of office database and spreadsheet applications; and
- Purchasing supplies and processing reimbursements.
Required Qualifications:
- Experience with meeting, event, and conference organization support; and
- Customer service experience.
Preferred Qualifications:
- Familiarity with George Mason University, or other academic institutional knowledge preferred.
Instructions to Applicants:
For full consideration, applicants must apply for the Event Coordinator/Office Assistant at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume for review.
Posting Open Date: September 23, 2025
For Full Consideration, Apply by: October 7, 2025
Open Until Filled: Yes
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer