Legal Secretary/Receptionist

Job Summary

We are seeking Legal Secretary/Receptionist to join our legal team. This vital role combines front-desk reception duties with comprehensive legal support responsibilities, ensuring smooth office operations and efficient case management. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, ready to assist attorneys and clients alike. This paid position offers an exciting opportunity to be at the heart of a busy law practice, supporting a wide range of legal specialties.

Responsibilities

• Greet clients and visitors warmly, managing all incoming calls with professionalism and courtesy while maintaining a positive office environment.
• Manage appointment scheduling, calendar coordination, and client follow-ups to ensure timely case progression.
• Prepare, review, and proofread legal documents such as contracts, pleadings, discovery materials, and correspondence with precision and attention to detail.
• Maintain organized filing systems both physically and electronically.
• Assist with document review, case file management, and procedural law compliance to ensure all cases adhere to court requirements.
• Support attorneys with administrative tasks such as transcription, proofreading legal writing, preparing reports, and handling confidential information securely.
• Coordinate meetings, depositions, court filings, and client interviews while ensuring all deadlines are met efficiently.

Qualifications

• Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Processing Software.
• Communication skills for client interaction and internal collaboration.
• Demonstrated ability to handle confidential information with discretion and professionalism.

Expected hours: 35.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person