Administrative Assistant - Field Operations

Salary: $54,000 to $60,000George J. Igel & Co., Inc.Administrative AssistantReports to:FLSA Status: Non-exemptHours: 7:00 AM 4:00 PM (one (1) hour lunch)Job Location: 3500 Alum Creek Drive, Columbus, OH 43207. This position is primarily in person, with hybrid work capabilities.General Overview: Under direct supervision, the Administrative Assistant will support various administrative tasks in the Field Operations department and dispatch unit. This person consistently demonstrates Integrity, Gratitude, Excellence, and Leadership.Responsibilities:Supports trucking and backend operational workflowsCollects, receives, sorts, and processes trucking ticketsMatches tickets to corresponding invoices, verifies accuracy, and resolves discrepanciesCodes tickets and invoices from vendors and subcontractorsCommunicates with field leadership, Project Management, subcontractors, and trucking brokers regularly regarding tickets and invoicingActs as a backup to Dispatch and supports field operations as neededAssists with administrative tasks including data entry, report generation, and documentation preparationAssists with tracking subcontracted trucking usage and paving-related costsSupports the execution and tracking of contract-related documents for trucking vendorsResponds to inquiries from the accounting team and resolves discrepancies related to accounts payableAttends meetings related to trucking, field operations, or administrative processesKnows and adheres to all Company policies and proceduresPerforms other duties as assignedThis list is non-exhaustive. Job responsibilities may vary based on operational needs and the instructions of the employees supervisor.Knowledge, Skills, and Abilities:Knowledge of scheduling and dispatching practices, knowledge of Microsoft Office Suite, knowledge of grammar, spelling, and punctuation. Skilled communicator, skilled in organizing resources. Ability to use digital platforms and systems, ability to make independent decisions with guidance, ability to solve problems, ability to occasionally lift and carry up to 25 pounds, ability to stand, walk, and sit for extended periods, ability to work in a fast-paced and dynamic environment, ability to follow verbal and written instructions, ability to communicate effectively orally and in writing, ability to learn new skills.Qualifications:High School Diploma or GED preferred1-2 years of administrative experience preferredMust successfully pass a drug screening (George J. Igel & Co., Inc. is a SUPR Drug-Free Workplace and tests for marijuana)Must maintain an MVR (Motor Vehicle Record) that meets the Companys eligibility requirements

Salary : $54,000 - $60,000