This role is a job-share opportunity, whereby multiple individuals will perform the outlined duties on a part-time basis. The job share schedule shall be segmented into morning and afternoon shifts.  Core hours for the morning shift include 8:30 a.m. to 12:30 p.m. and the afternoon shift core hours include 12:30 p.m. to 4:30 p.m.  There are 401k benefits associated with this position.

Responsibilities and Duties

·         Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

·         Organizes work by reading and routing correspondence; collecting information; initiating telecommunications.

·         Maintains corporate office schedule by coordinating calendars and scheduling appointments for corporate personnel.

·         Arranges meetings, conferences, teleconferences, and takes detailed minutes during meetings.

·         Schedules and books travel for corporate office and field personnel.

·         Submits and reconciles expense reports.

·         Greets corporate office visitors in person or on the telephone; answering or referring inquiries.

·         Prepares regularly scheduled reports by collecting information from corporate office and field personnel.

·         Proofreads and edits documents ensuring proper spelling and grammar, as well as compliance with company policies; recommends revisions as needed.

·         Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

·         Keeps equipment operational by following manufacturer instructions and established procedures.

·         Provides historical reference by maintaining and using filing systems.

·         Maintains contact information for company employees, suppliers, and customers.

·         Contributes to team performance by accomplishing related duties as needed.

·         High School diploma or equivalent required.

·         Associate degree preferred.

·        Proficiency in Microsoft Office suite of products, including but not limited to: Word, PowerPoint, and Excel.

·         Advanced computer skills.

·         Experience with scheduling and budgeting.

·         Travel logistics and scheduling.

·         Administrative writing and reporting skills.

·         Comfortable with a matrixed work environment.