What are the responsibilities and job description for the OFFICE SUPPORT SPECIALIST position at GEO Reentry Services, LLC?
Full-time employees will enjoy a competitive benefits package with options for you and your family including:
* Paid Time Off | * Paid Holidays |
* 401(k) Matching | * Health Insurance |
* Vision Insurance | * Life Insurance |
* Health Savings Account | * Tuition Reimbursement |
* Employee Discount | * Reduced Tuition Rates |
* Disability Insurance | * Employee Assistance Program |
* 401(k) | * Pet Insurance |
* Dental Insurance | * Paid Training |
* Flexible Spending Account |
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The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law.
Equal Opportunity Employer
Overview
Are you looking for a career you can feel good about? We hire only those that strive to do their best. By joining our family, you'll receive the honor and recognition that comes with working for the industry's global leader in evidenced based rehabilitation.
Who We Are:
GEO provides complementary, turnkey solutions for numerous government partners worldwide across a spectrum of diversified correctional and community reentry services. From the development of state-of-the-art facilities and the provision of management services and evidence-based rehabilitation to the post-release reintegration and supervision of individuals in the community, GEO offers fully diversified, cost-effective services that deliver enhanced quality and improved outcomes.
Why Work for GEO:
- At GEO, we believe that diversity in our workforce and the inclusion of a variety of views, perspectives, and backgrounds are integral parts of our company's success.
- We believe that work is more than a place you go every day. It is about being inspired and motivated to achieve extraordinary things.
- Employee benefits play an important role in making The GEO Group a great place to work. At GEO, we believe in the three pillars of employee wellbeing: physical, emotional, and financial. With comprehensive benefits and competitive wages, we trust that you will find all the resources you need here to be successful.
Responsibilities
Summary
The Office Support Specialist performs standard and routine accounting, human resources, payroll, inventory control and general office activities for a facility. Assignments generally involve work of a confidential nature and require a general knowledge of the practices and procedures of the function.
Primary Duties and Responsibilities
- The Office Support Specialist processes all business office responsibilities including accounts receivable, accounts payable, payroll, inventory control and general office management.
- Serves as accounting clerk handling daily accounting and month-end closing activities.
- The Office Support Specialist assists with preparing and tracking monthly and annual budgets and forecasts.
- Maintains payment card (P-Card) system transactions.
- The Office Support Specialist coordinates subsistence and resident savings and banking accounting including calculations of funds that are due collection of funds, data entry, bank deposits, fund disbursement, account maintenance, and account reconciliation.
- Assists in the hiring process by placing newspaper ads, posting openings with Department of Labor (DOL) and other local workforce agencies. Ensures completeness of applications and schedules interviews as needed. Conducts reference and background checks as required by contracts after a job offer is made.
- The Office Support Specialist processes all personnel paperwork and issues new employee identification cards. Provides orientation for new employees pertaining to benefits and personnel issues so employees are well informed of company policies, procedures and benefits.
- Edits for discrepancies and prepares punch detail report for final processing of payroll to meet bi-weekly payroll deadline and ensure employees are paid accurately.
- The Office Support Specialist maintains facility personnel files for all current employees. Files on a daily basis. Assists all staff and supervisors in understanding policies and procedures describes in the Company's Employee Handbook.
- Maintains a staffing roster to ensure accurate employee count and track employee vacancies.
- The Office Support Specialist has a working knowledge of the Personnel Policy and Operations Manual so that correct records are maintained at the facility and submitted to the Corporate Office to comply with government requirements and provide documentation in the event of litigation Types and proofs correspondence and reports which may include formal and informal disciplinary action reports for both residents and employees or monthly and quarterly facility reports.
- The Office Support Specialist receives, opens and dates stamp incoming mail. Distributes mail within one hour of receipt so that time-limited documents can be acted upon immediately.
- Provides pick-up and delivery service for office supplies, if requested to ensure continuity of operations is maintained.
- The Office Support Specialist assumes on-duty shift responsibilities including accountability for residents and security of facility in the absence of other security staff, if requested by Facility Director or Assistant Facility Director.
- Maintains confidentiality obtained through job duties regarding residents, employees, vendors, outside agencies, etc., so that sensitive information is only given on a "need to know" basis.
- The Office Support Specialist completes in-service training to meet the requirements for continued professional self-development. Participates in staff meeting by sharing observations and recommendations regarding the facility, residents and staff relations to identify and solve problems and function as a unified team. Records the minutes, type them, and distribute to appropriate persons.
- The Office Support Specialist may prepare correspondence and perform other clerical duties as assigned to insure the office runs smoothly.
- Performs other duties as assigned.
Qualifications
Minimum Requirements
- High school diploma or equivalent required. Associate's degree or certification from a business school or college education preferred.
- Three (3) years of general office, bookkeeping or accounts payable experience.
- Familiarization with general accounting principles, fiscal budget control procedures and computerized accounting.
- Ability to handle a variety of simple tasks that are routine in nature, while keeping work flowing in an orderly manner.
- Ability to express thoughts logically, in English, in both written and verbal form.
- Ability to use computers and the typical software used by the facility.
GEO Reentry Services LLC.
The GEO Group is an equal opportunity employer. Geo will recruit, hire, train, promote, and ensure that all other personnel actions are administered without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, marital status, genetics, protected veteran status, and disability, or other category protected by law, and we will ensure that all employment decisions are based only on valid job requirements. As a federal government contractor, it is GEO's policy to take affirmative action to employ and advance in employment minorities, females, protected veterans and individuals with disabilities. GEO will also provide reasonable accommodation to known physical or mental limitations of an otherwise qualified employee or applicant for employment, unless the accommodation would impose undue hardship on the operation of our business.
