Staff Accountant

Geo-Logic Associates (GLA) is an employee-owned, multidisciplinary, civil, geologic, geotechnical, hydrogeologic, and environmental consulting firm. The firm was established in 1991 and currently operates out of 29 US office locations and an affiliate office in Peru.  GLA is currently seeking a full-time staff accountant.  A staff accountant is responsible and accountable for performing a variety of general administrative and clerical tasks within the office to support daily operations.  Applicable duties will support each of the reception, accounts payable, and billing departments.     

Office Location: Ontario, CA (Headquarters)                              

Key Responsibilities and Duties

Reception

• Answer phone calls courteously, assist as needed, and transfer to the appropriate parties.
• Greet and direct visitors arriving at the office, alerting the appropriate staff of arrivals.
• Review, organize, and properly distribute incoming physical and electronic mail.
• Maintaining a safe, clean, and tidy office space.
• Receive, unpack, organize and store deliveries of office supplies.
• Assisting other employees with preparing and mailing packages or documents.

Accounts Payable

• Scan, organize, and maintain an Excel file log of all of incoming vendor invoices received.
• Route vendor invoices to various parties and follow up as needed to gather approvals.
• Monitor vendor invoice approval process, facilitating resolution of missing invoices and/or invoice discrepancies with vendors and outstanding approvals with internal parties.
• Input approved vendor invoice information into our accounting software.

Billing

• Collaborate with project managers to manage WIP, revenue, and AR balances according to our established policies, procedures, and individual contract requirements.
• Prepare draft invoices according to individual client requirements and project manager input, in both a timely and accurate manner.
• Facilitate collection or creation of supplemental billing documentation and detailed expense back-up to accompany invoices as required by clients.
• Confirm project manager approval of draft invoices and submit approved invoices to clients.
• Respond to inquiries from various parties on billing issues in an accurate and timely manner.
• Prepare and provide various internal billing/project related reports as requested.
• Proactively identify billing or reporting issues and identify solutions.  Research and resolve any billing discrepancies, escalating issues to the billing manager as appropriate.

Qualifications:

• A bachelor’s degree, particularly in accounting or a related field, is required.
• 4 years of experience in billing, accounts payable, or another related function is required.
• Prior experience using Deltek Vision or Deltek Vantagepoint accounting software is required.
• Must have excellent customer services skills and communicate effectively and professionally with both internal team members and external clients, in person, in writing, or on the phone.
• Must work with attention to detail and prioritize accuracy.
• Must have strong organizational, planning, time management, and prioritization skills with the ability to efficiently manage a wide task load with frequent interruptions.
  • Must have exceptional analytical and problem-solving skills.
  • Must have proficient personal computer software skills, particularly with Excel and the other Microsoft Office Suite products.

Physical Demands and Working Conditions:

• Frequently requires the ability to work on a computer or other close vision tasks.
• Occasionally requires the ability to lift 30 pounds of material.
• Must be available to work in the office from 8 AM — 5 PM on all weekdays.

Candidate Must:

• Be eligible to work in the United States

Pay Rate:

$19-$22

GLA offers a comprehensive benefits package including health/dental/vision insurance, 401(k) retirement plan, life insurance, flexible spending accounts, vacation leave, sick leave and profit sharing.

Click "Apply" below to submit your cover letter, resume and application.  Applicants who are unable to apply online may submit their resume and cover letter by mail to:  Human Resources, Geo-Logic Associates, 2777 East Guasti Road, Suite 1 Ontario, CA 91761. (Resumes submitted through postal mail must indicate reference Requisition #1078 on the front of the mailing envelope).

GLA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans status or any other characteristic protected by law.