Facilities Manager - Residential Properties

Green Cedar Management is a New York City-based property management firm focused on residential and multi-use developments. We bring special expertise to the areas of financial management, facility operations and regulatory compliance. We have built our growing portfolio around integrity, expertise and innovation. Centered on these core values, our mission is to deliver best-in-class property management services that enable our clients, residents and communities to flourish.

ROLE SUMMARY:

The Director of Facilites will be responsible for the day-to-day operations of a 3,500-unit residential portfolio across 4 boroughs: Brooklyn , Queens, Manhattan, Bronx. Some of those responsibilities will entail but are not limited to oversight of major capital work, contract management, Local Law /DOB/HPD Compliance, annual budgeting, regular building inspections, maintenance staff training . Responsibilities may also include facilitating special projects assigned by upper management.

CORE RESPONSIBILITIES:

• Prepare bid packages; collect and level bids, conduct vendor walkthroughs, track follow-ups.
• Prepare contract documents in accordance with company guidelines.
• Track project progress (change orders, completion percentage, spend percentage, total costs).
• Handle all Local Law (LL) compliance (LL11, LL97, LL126, LL152, LL84, LL87, etc): coordinate inspections and any LL related capital/repair projects assuring that work and inspections are completed timely to avoid fines
• Conduct regular inspections and quality checks to ensure that contractors’ work meet pre-established standards and specifications.
• Inspect buildings regularly and develop a preventative maintenance routine.
• Oversee the inspections of resident’s units such as move-ins, move-outs, or annuals.
• Maintain an inventory of supplies and tools sufficient for providing the appropriate level of service; assure that all orders are approved by property management before being placed. .
• Assist with the annual budgeting process (capital expenditures, repairs maintenance).
• Monitor building code violations and oversee corrections (Including DOB, DEP, DHCR, DOH, HPD)
• Coordinate with external contractors and suppliers to ensure timely delivery of materials and services.
• Track service contract dates and monitor expirations, negotiate annual increases.
• Track contractor insurance coverage and monitor expirations.
• Track work orders, add notes to, and close maintenance requests.
• Ensure safety standards including environmental procedures, lockout/tagout, mold awareness programs, safe work practices, and emergency response procedures are maintained.
• Establish repair/maintenance schedules for written property and preventive maintenance program and ensure they are adhered to
• Attend and complete all required safety trainings, staff development programs, and staff meetings, provide maintenance staff trainings as needed.
• Foster a work environment that promotes energy conservation and continuous improvement of engineering functions.
• Handle emergency calls during non-business hours when applicable.

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

• Indoor and outdoor hi-rise maintenance environment consisting of, but not limited to, exposure to moving mechanical parts, heights, toxic or caustic chemicals, pets, and loud noises.
• Must be able to endure walking, squatting, bending, balancing, climbing, kneeling, crawling and prolonged standing.
• Vision requirements include both close range and long distance vision.
• Must be able to lift 50 lbs. independently and assist in lifting weights exceeding 50 lbs.
• Must be able stand for extended periods of time (4-6 hours per shift) and lift tables, chairs, etc.
• Must be able to climb ladders and crawl into confined spaces.
• Must be able to utilize power and hand tools.

REQUIREMENTS AND QUALIFICATIONS:

• Bachelor's or Associate degree required
• 5-7 Years of recent hands-on related experience in the property management industry
• 2-3 Years of Supervisory experience
• Facilities/Operations experience with strong working knowledge of building systems and NYC Local Codes/Laws.
• Must have strong technical understanding of all building equipment, fire systems, and mechanical systems.
• Proficiently skilled in plumbing, electrical, mechanical, and basic construction
• Proficient with Excel for project management and budgeting
• Excellent client service, positive, friendly, outgoing, and attentive demeanor
• Strong communication skills, interpersonal skills and problem-solving skills
• Ability to manage multiple projects and work independently and with others.
• Strong organizational, time-management, and supervisory skills with attention to detail.
• Comprehensive knowledge of industry standard software systems (Yardi, BMS, BuildingLink, LogCheck, Procore, etc.)
• Must be able to respond to emergencies and work 40 hours per week with flexible hours including nights, weekends, and holidays.
• Fluent in English.

BENEFITS AND FEATURES:

• Training and development programs
• Benefits including: Medical, Dental, Life & Disability, Paid Time Off, 401(K).

Green Cedar Management is an equal opportunity employer. Green Cedar does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, or other applicable legally protected characteristics. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time

Pay: $130,000.00 - $150,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $130,000 - $150,000