What are the responsibilities and job description for the Corporate Legal Assistant position at Gentry Locke Attorneys?
Gentry Locke Attorneys is seeking a motivated legal assistant to join our corporate team in the Richmond, Virginia office. The legal assistant will collaborate directly with multiple attorneys in the firm’s corporate, commercial transactions, and commercial real estate groups. Responsibilities include, but are not limited to, extensive communications with existing and prospective clients; electronic and physical file opening, maintenance and management; scheduling of calls, meetings and events; assistance with entity formation and reporting; maintain due diligence documents; and general correspondence. A successful candidate will be ambitious and organized, and work well in a fast-paced environment. Candidates should have a minimum of 2 years’ relevant experience as a corporate legal assistant. Demonstrated knowledge of Microsoft Office is essential. The willingness and ability to learn and expand on current technology skills including versatile cloud apps is required in order to navigate the robust technology package the firm maintains.
The firm offers a competitive salary and generous benefits package, a collaborative and inclusive work environment, and the chance to make an impact within a growing firm. If you are a team-player interested in working in a fun, collaborative, and client-focused environment, we invite you to apply. Gentry Locke is a drug-free workplace. For more information about the firm, check out our website!
Responsibilities:
- Opens new files, submits conflict of interest checks, and maintains all client and general files. Conducts periodic review for storage of older files; partners with file clerk to prepare files for closing.
- Filing documents with various local, state, and federal level governmental agencies.
- Establishes and maintains calendar and deadline reminder systems. Schedules and maintains appointments for attorney(s).
- Prepares correspondence, memoranda, and other legal documents
- Prepare attorney(s) for client meetings.
- Responsible for maintaining all electronic files while following proper procedures for the practice group.
- Develop and maintain relationships with Court personnel.
- Screens telephone calls and records messages based on attorney(s) preferences.
- Reads, sorts, and dates incoming mail depending on attorney preference. Ensures all outgoing mail meets the deadline.
- Partners with administrative support staff to ensure attorney(s) time entry, invoices, vouchers, reimbursements, and all other required documents are submitted in a timely manner.
- Receives clients and visitors in a professional manner.
- Provides back-up to other legal assistants as time permits.
- Performs other related duties incidental to the work described herein.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.
Gentry Locke Attorneys is an equal opportunity employer.
Qualifications:- Requires a minimum of two years' experience as a legal assistant.
- Knowledge and experience working with the court system.
- Must have the ability to organize legal documents and prepare and edit correspondence and reports.
- Ability to organize and prioritize numerous tasks and complete them under time constraints.
- Excellent proofreading skills required.
- Requires people skills necessary to communicate professionally and follow instructions effectively from a diverse group of clients, attorneys, and staff.
- Work occasionally requires more than 40 hours per week to perform the essential duties of the position.
- Proficiency with Microsoft Office and have the willingness to learn and expand technology skills.