Parts Coordinator

Job Summary

GenServe is seeking a motivated Parts Sourcing Associate to join our growing team. This position plays a vital role in ensuring our technicians and customers receive the right parts and materials when they need them. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced environment where accuracy and responsiveness are key.

Responsibilities and Duties

• Maintain relationships with vendors
• Identifying new vendors
• Searching for the correct suppliers of parts or materials
• Requesting quotes from suppliers
• Maintaining proper inventories
• Update and maintain data in software
• Import price books from vendors
• Create internal part numbers for products
• Building job orders for field technicians
• Handle requests from customers
• Maintain records and electronic forms and management systems
• Maintaining a clean work environment
• Work in warehouse as needed to help associates or the team with kitting jobs and receiving parts
• Other Duties as assigned

Qualifications & Skills

• High School Diploma or equivalent.
• Highly detail-oriented with strong organizational skills.
• Strong problem-solving ability; can understand complex situations and systems.
• Ability to operate independently with minimal supervision.
• Effective communicator with vendors, customers, and internal teams.
• Skilled in negotiating favorable terms and rates.
• Reliable, committed, and understands the importance of supporting the service department.
• Capable of managing priorities and maintaining a clean, organized work area.
• Leadership qualities and a proactive mindset that contributes to company growth.

Job Requirements

• Proficiency in Microsoft Office Suite and Adobe Acrobat; QuickBooks experience is a plus.
• Minimum 2 years of experience in a supplier, buyer, or parts-related role.
• Valid Georgia driver’s license with clean MVR and background check.
• Ability to work overtime as needed.
• Comfortable working in both office and warehouse environments.
• Ability to build job orders and manage inventory accurately.

Preferred Qualifications

• Knowledge of electrical or automotive parts.
• Experience importing price books and creating internal part numbers.
• Familiarity with inventory management systems and electronic record-keeping.

Benefits

The base salary will be a function of what you can do and must reflect differences in experience and skills. There are benefits that include a medical / dental program, vacation, sick days, holiday pay, short term disability, long term disability, and life insurance.