Business Manager (HR/Payroll & Finance Operations)

Job Title: Business Manager (HR/Payroll & Finance Operations)

Job Summary

We are seeking a highly organized and detail-oriented Business Manager to oversee HR, Payroll, and Finance Operations within our organization. This role manages daily operations, ensures compliance with financial and HR policies, and supports efficient business processes. The ideal candidate will have strong experience in accounting, finance, and related software tools, with the ability to coordinate multiple functions seamlessly.

Responsibilities

• Manage accounts payable for overhead and general vendors (rent, utilities, software, insurance, professional services, travel, office expenses)
• Maintain vendor setup and documentation (W-9s, payment terms, contact info)
• Run a clean approvals audit trail process (invoice intake → approval routing → payment → filing)
• Support accounts receivable: issue invoices as directed, maintain AR aging, and follow up on past-due items with a professional, client-aware approach
• Manage employee expense reimbursements and company card reconciliation; ensure receipts and coding are complete and consistent
• Maintain recurring bills calendar and prevent late fees/lapses

Payroll HR Administration

• Run payroll through a payroll vendor (currently ADP; vendor may change within ~30 days)
• Maintain timesheet/expense inputs as needed for accurate payroll
• Own onboarding/offboarding administration (offer paperwork support, I-9/W-4 coordination, personnel file maintenance, access checklists)
• Maintain basic HR documentation and policies (as directed), and handle sensitive information with discretion
• Oversee and manage HR functions including payroll processing, employee records, and compliance with employment laws.
• Provide leadership and guidance to team members involved in HR and finance functions

Corporate compliance coordination

• Maintain the compliance calendar for business registrations, annual reports, foreign qualifications (as applicable), registered agent information, and licensing renewals
• Maintain corporate records repository (good standing certificates, key contracts, insurance certificates, entity documentation)

Experience

• Proven experience in accounting, finance, or related roles with a strong understanding of financial processes.
• Experience working with accounting software is essential.
• Proficiency in Microsoft Office applications such as Excel, Word, and PowerPoint for reporting and documentation purposes.
• Prior experience managing HR/payroll operations is preferred.
• Strong organizational skills with the ability to handle multiple priorities effectively.

This position offers an opportunity for a dedicated professional to contribute significantly to our operational success through effective management of HR, payroll, and finance functions.

Pay: $78,100.00 - $94,200.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Relocation assistance
• Vision insurance

Work Location: In person

Salary : $78,100 - $94,200