Manager Accounts Payable

SUMMARY:

The Manager, Accounts Payable leads the AP team and is responsible for the accurate, timely, and controlled processing of all vendor invoices and payments across the Genesee & Wyoming portfolio. Operating on Microsoft Dynamics 365 Finance with Medius AP Automation as the core invoice capture, coding, matching, and approval platform, this role owns day-to-day AP operations, the internal control environment over disbursements, and the continued advancement of touchless invoice processing. The Manager leads and develops the AP team and partners closely with Procurement, Treasury, Accounting, and IT to ensure the procure-to-pay cycle runs efficiently and to policy.

RESPONSIBILITIES:

• Manage daily operations of the Accounts Payable function and department, including invoice intake, coding, matching, approval routing, payment runs, and vendor statement reconciliation.
• Serve as the AP business owner for Medius AP Automation and the accounts payable module within Microsoft Dynamics 365 Finance, including workflow configuration, approval hierarchies, tolerance settings, and exception queues.
• Drive touchless invoice processing rates and reduce manual intervention through continued automation, master data hygiene, and supplier enablement for electronic invoicing.
• Develop, document, and enforce accounts payable policies, procedures, and internal controls, ensuring compliance with delegation of authority and segregation of duties requirements.
• Monitor and report on AP key performance indicators including invoice cycle time, touchless rate, aging, discount capture, and exception volumes; investigate and resolve adverse trends.
• Manage the disbursement calendar and payment methods (ACH, check, virtual card, wire) in coordination with Treasury to optimize working capital and payment security.
• Oversee vendor master data governance in partnership with Procurement, including onboarding controls, banking detail changes, and fraud prevention protocols.
• Resolve escalated vendor and internal stakeholder issues, working to root cause rather than transaction-level fixes.
• Ensure compliance with 1099s (MISC and NEC), sales and use tax, unclaimed property, and other regulatory reporting obligations related to disbursements.
• Own the relationship with the third-party utility payment processing supplier. Research new accounts to obtain approvals and coding as necessary to set up for payment.  Key point of contact for all disconnection notices.
• Recruit, lead, coach, and develop the Accounts Payable team; establish performance objectives, conduct performance reviews, and provide ongoing feedback.
• Partner with the Transformation Manager and IT on system upgrades, releases, and process improvement initiatives affecting procure-to-pay.
• Other projects and duties as assigned.

REQUIRED SKILLS AND/OR EXPERIENCE:

• Demonstrated experience managing a high-volume, multi-entity accounts payable operation.
• Working knowledge of Microsoft Dynamics 365 Finance accounts payable functionality, including vendor invoice workflow, three-way matching, and payment journals.
• Hands-on experience with an AP automation platform; Medius strongly preferred, or comparable solutions such as Coupa, Basware, or Dooap.
• Strong understanding of internal controls over the disbursement cycle and segregation of duties.
• Proven ability to lead, develop, and retain a team, including performance management.
• Strong analytical skills with the ability to build and interpret operational metrics; advanced Excel required.
• Excellent written and verbal communication skills, with the ability to work effectively with vendors, field operations, and corporate stakeholders.
• Working knowledge of how artificial intelligence is applied in accounts payable, including intelligent invoice capture, AI-assisted coding, anomaly and duplicate detection, and embedded AI assistants such as Medius Copilot and Microsoft Copilot.
• Ability to govern AI-assisted and automated processing responsibly: setting confidence thresholds and autonomy boundaries, monitoring model accuracy and exception trends, and maintaining human review and audit evidence where judgment or control requirements demand it.
• Comfortable operating in a changing environment and leading teams through process and system change.
• Expertise in Sales and Use Tax, 1099s, and third-party utilities invoice processing a plus.
• Transportation or railroad industry experience a plus.

REQUIRED EDUCATION AND/OR CREDENTIALS:

• Bachelor's degree in accounting, finance, business, or a related field, or equivalent experience.
• Minimum of five years of accounts payable experience, including at least two years in a supervisory or management capacity.
• Experience with Microsoft Dynamics 365, Medius, Microsoft Dynamics GP (Great Plains), or OnBase a plus.

This position is employed by the specific entity set forth in the job posting.

Genesee & Wyoming Inc. and its subsidiary companies do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or any other protected status under federal, state or local laws.