Administrative Assistant

Are you Detail-Oriented, Deadline-Driven, and a Master of Calm in the Chaos?

If This Describes You, Keep Reading…

Are you ready to be the heartbeat of fun at Generations AdventurePlex? As our Administrative Assistant, you’ll be the go-to person for keeping everything running smoothly behind the scenes at our family entertainment center! This isn't your typical desk job—expect a mix of office tasks, event planning, and guest interactions, all while making sure every visitor has an amazing experience. If you're organized, outgoing, and love a job where no two days are the same, we want you on our team! We’re looking for someone with the drive to Get It, Want It, and the Capacity to handle all aspects of this exciting role. Come be a part of the fun!

Key Responsibilities:

Customer Service & Communication

• Handle incoming calls, emails, and inquiries, providing accurate information regarding services, events, and bookings.
• Greet guests and manage front-desk activities, ensuring a welcoming and professional atmosphere.

Office Management

• Maintain an organized filing system for important documents, such as contracts, schedules, and employee records.
• Manage office supplies inventory, placing orders when necessary, and ensuring a well-stocked work environment.
• Assist in tracking and organizing internal reports, scheduling staff meetings, and preparing meeting agendas.

Event Coordination

• Support the planning and coordination of events, birthday parties, corporate bookings, and special activities.
• Process booking requests, create invoices, and ensure proper communication with clients regarding event details.
• Prepare event-related materials and manage event schedules to avoid conflicts.

Data Entry & Record Keeping

• Input and update customer and vendor information into the system.
• Handle financial transactions, process payments, and prepare daily reports for management.
• Track and report attendance, sales, and other metrics to assist with operational improvements.
• Assist with obtaining weekly financial reports and reconciling accounts.

Inventory Management

• Conduct regular inventory counts of office supplies, event materials, and other essential items.
• Assist in maintaining accurate inventory records for food, beverages, and equipment.
• Monitor stock levels and collaborate with relevant teams to ensure timely restocking.

General Administrative Support

• Assist in creating staff schedules and handling shift changes when needed.
• Coordinate training sessions, employee onboarding, and maintain employee training records.
• Provide general administrative support to various departments as needed.

Schedule and Compensation

• Schedule: Monday to Friday, 10:00 AM - 6:00 PM.
• Compensation Rate: $17 per hour.
• Employee discounts on activities and events. Medical, Vision and Dental Plans Available.
• Opportunities for professional development and growth within the company.

A college degree or technical certification in any field is preferred.

Previous experience in HR or administrative roles is required.

Strong organizational and multitasking skills to handle a variety of responsibilities effectively.

Excellent communication and interpersonal skills that foster collaboration and positivity.

Proficiency in Microsoft Office Suite and the ability to learn new systems quickly.

A high level of integrity and professionalism when handling confidential information.