What are the responsibilities and job description for the Operations & Events Coordinator position at Generation W?
About Generation W
Generation W is a nonprofit service organization focused on educating, inspiring, and connecting women and girls. Through programs like Generation W, Generation WOW, Generation WORKS, and WOWsdom!, we are dedicated to building community, fostering inclusion, and elevating the human spirit by inspiring action, connection, and collaboration.
Position Overview
Generation W seeks a highly organized and dynamic individual to join our team as an Operations and Events Coordinator. A dynamic and versatile team member who supports the day-to-day operations of the organization through exceptional technical proficiency, organizational excellence, and a proactive, solutions-driven mindset. This role is ideal for someone who thrives on juggling multiple responsibilities, managing systems and tools, and ensuring operational efficiency across all departments.
DETAILED RESPONSIBILITIES
Technology & Systems Management:
- Support staff with day-to-day technology needs (hardware, software, and digital tools).
- Set up and maintain computers, mobile devices, and cloud-based systems (Microsoft 365, Dropbox, Google Suite, etc.).
- Track tech inventory and manage renewals or repairs as needed.
- Coordinate with IT vendors when advanced support or repairs are
- needed.
- Ensure data backups, system security, and basic network functionality.
- Assist in implementing AI-powered tools to streamline operations.
Office & Storage Organization:
- Keep the office environment organized, stocked, and running efficiently.
- Maintain office equipment, supplies, and vendor relationships.
- Oversee and maintain inventory in the organization’s storage unit.
- Coordinate deliveries, donations, and equipment transfers as needed.
Event & Project Support:
- Assist in planning, setup, execution, and breakdown of all organizational events.
- Prepare and transport supplies, signage, and materials to event sites.
- Coordinate tech and AV needs for events in collaboration with event staff.
- Plan, research, and purchase gifts for speakers, donors, and special events.
- Maintain a database of gift ideas, vendors, and price tracking.
- Provide administrative and operational support for various organizational projects.
- Track timelines and deliverables; help ensure deadlines are met.
- Take meeting notes and assist with follow-up actions, as needed.
- Maintain organized digital files and shared resources.
ABOUT YOU
This job doesn’t require decades of experience, but it does call for a special kind of person:
- You're great with technology and can troubleshoot without breaking a sweat.
- You’re curious about AI and like to research new technologies
- You’re naturally organized and take pride in making sure everything’s in its place.
- You’re resourceful and enjoy figuring things out on your own (Google is your friend).
- You’re comfortable juggling multiple moving parts and shifting priorities.
- You care about the mission and love supporting meaningful work.
What We Value
At Generation W, we believe in positivity, valuing every voice, and the power of connection. We thrive through collaboration, creativity, and inclusion. The right candidate will share our commitment to fostering a culture of kindness, teamwork, and community impact.
- Creativity/Innovation: Develop new and unique ways to improve the operations of the organization and the programs. Ability to utilize an open mindset, fluidity of thought, and ability to pivot based on changing situations.
- Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
- Plan: Develop processes and determine strategies to move the organization forward, set goals, create and implement action plans, and evaluate the process and results.
- Problem Solver: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
- Support Ethical Culture: Understand ethical behavior and business practices and ensure that your own behavior and the behavior of others are consistent with these standards and align with the organization’s values.