What are the responsibilities and job description for the Administrative Assistant position at General Intermodal Trucking LLC?
Company Description General Intermodal Trucking LLC is a transportation company focused on providing reliable intermodal trucking services to a diverse range of clients. The organization is committed to safe, timely, and efficient movement of freight, supporting customers in maintaining smooth supply chain operations. Team members work in a fast-paced environment where attention to detail and clear communication are essential. The company values professionalism, dependability, and collaboration in all aspects of its operations. Joining General Intermodal Trucking LLC offers the opportunity to contribute to a growing business in the logistics and transportation sector.
Role Description The Administrative Assistant is a full-time, on-site role based in Jersey City, NJ. This role manages day-to-day office operations, including answering and directing phone calls, greeting visitors, and handling incoming and outgoing mail. The Administrative Assistant prepares and maintains documents, files, and records, supports scheduling and calendar management for team members, and assists with basic data entry and reporting. The role includes coordinating meetings, maintaining office supplies, and supporting executives with clerical and administrative tasks as needed. The Administrative Assistant collaborates with internal departments and external partners to ensure efficient communication and smooth workflow in the office.
Qualifications
- Strong Administrative Assistance and Executive Administrative Assistance skills to support daily office operations and leadership needs.
- Effective Phone Etiquette and Communication skills for managing calls, interacting with visitors, and coordinating with internal and external stakeholders.
- Proficient Clerical Skills, including filing, document preparation, data entry, and basic recordkeeping.
- Ability to prioritize tasks, manage time effectively, and maintain accuracy in a fast-paced environment.
- Proficiency with office software (e.g., email, word processing, spreadsheets) and basic computer literacy.
- High level of professionalism, reliability, and discretion when handling sensitive information.
- Prior experience in an administrative or office support role is preferred; experience in transportation or logistics is a plus.
- High school diploma or equivalent required; additional training or coursework in office administration is beneficial.