Facilities Scheduler

Job Description

Maintenance Planning & Scheduling jobs for piping systems for Pipe, Boiler, and Fabrication Crews:

• Perform Job planning, materials and labor estimating, stakeholder coordination, and scheduling work for repair, installation, and Preventive Maintenance activities.
• Prepares methods, manning estimates, material packages and schedule coordination for completion of jobs.
• Performs technical correspondence with vendors.
• Researches, writes purchase specs, arranges and expedites deliveries, monitors and replenishes inventories for work crews.
• Perform Job Hazard Analysis and coordinate risk mitigation (such as equipment Lock Out Tag Out, Dig Safe, Fall Plans), and personal protective equipment (PPE) are understood and established to ensure safe job sites for planned jobs.
• Assist in new system’s installation planning, and maintenance strategy development.
• Utilizes Computerized Maintenance Management System (CMMS) to manage repair and Preventive Maintenance (PM) Work-order through development, progressing, and completion.
• Occasional direct supervision of jobs and work crews as needed.
• Must be available and willing to work overtime, weekends, and holidays to meet customer project commitments.
• Excellent written and oral communication skills.
• Must be a self-starter, team player, work well with others and have a positive attitude.

Key Responsibilities:

Safety Leadership:

• Enforce safety policies and procedures, with a focus on housekeeping and personal safety.
• Lead initiatives to enhance workplace safety and foster a culture on continuous improvement.
• Ensure assigned Crews have physical access to the required safety forms and special procedures required for WO assignments.
• Ensure Jobs on task have been properly vetted with the appropriate level Job Hazard Analysis (JHA) highlighting the work hazards identified the assigned safety envelope.
• Ensure assigned crews are scheduling House-Keeping tasks in the weekly POW for their shops and at their assigned job-sites.
• Enforce BIW’s PPE requirements.

Project Execution:

• Prioritize Trade’s work to ensure the Plan of the Week (POW) projects are aligned with Production’s critical path activities, and to ensure the crews are working on the right job at the right time.

Program Controls Management:

• Manage the overall development of the Plan of the Week for crew’s assigned. 
• Ensure there are labor-hours and job-duration estimates on the WO’s. Ensure accountability of task and goal completion.
• Support Facilities Department metric(s) and established goals.

Training and Development:

• Complete the onboarding training in the first 30 days (procedural awareness and overview of Facilities procedures, and related SPMs).
• Ensure Procedures and Process Controls are well-documented and communicated (with the Work Orders) to the personnel charged with executing the tasks.

Team Collaboration and Communication:

• Work cross-departmentally with multiple functions/organizations in effort to achieve Production goals.
• Collaborate with Project and Functional Managers to mitigate project/job execution delays.
• Partner with Facilities Engineering and Planning group to identify efficiency, cost savings, and reliability opportunities to minimize equipment downtime and mitigate interruptions to Production.

Continuous Improvement:

• Participate in Business Operating System (BOS) principles and productivity enhancements.
• Focus to critical equipment reliability opportunities.
• Focus on the quality of trade’s workmanship to ensure quality standards.

Required/Preferred Education/Training

Required:

• High School Diploma or GED.

Preferred:

• Graduate Apprentice or Associate’s Degree.
• B.S. in Mechanical Engineering.

Required/Preferred Experience

Required:

• Minimum of 3-years’ technical experience with Machinery maintenance, industrial environment and mechanical aptitude.
• Must have the skill to read and understand schematics, drawings, and technical manuals.
• Basic proficiency with personal computers (Computerized Maintenance Management System (CMMS). Maximo is a plus).
• Working knowledge of Microsoft Word, Excel, Project, PowerPoint, and Access a must.

Preferred:

• Minimum of 5-years' work experience in industrial/commercial setting.
• Minimum of 5-years' of planning and project management experience.
• Minimum of 3-years' supervising in maintenance organization.
• Minimum of 3-years' of resource planning and manpower allocation.