What are the responsibilities and job description for the Administration Assistant position at General Contractor?
We are a well-established General Contractor with over 30 years of experience serving the New York metropolitan area. Our company specializes in interior renovations, building restoration, and new construction for commercial, institutional, and public-sector clients.
We are looking for a reliable, organized, and detail-oriented Administrative & Bookkeeping Assistant to join our team. This is a full-time, in-person position (40 hours per week) that plays a key role in supporting our daily office operations, financial recordkeeping, payroll, and tax administration.
If you have strong administrative skills, bookkeeping experience, and enjoy working in a fast-paced environment, we'd love to hear from you.
Position: Administrative & Bookkeeping Assistant
Employment Type: Full-Time (40 hours per week)
Work Arrangement: In-Person
Salary: $18.00 – $22.00 per hour, depending on qualifications and experience
Key Responsibilities
- Perform general administrative duties, including answering phone calls, responding to emails, managing correspondence, scheduling appointments, and maintaining office calendars.
- Maintain organized physical and electronic filing systems for company and employee records.
- Purchase and monitor office supplies, equipment, and stationery to ensure efficient office operations.
- Prepare business documents, reports, invoices and other administrative correspondence.
- Record daily financial transactions and maintain accurate bookkeeping records.
- Process accounts payable and accounts receivable.
- Reconcile bank accounts and assist with monthly financial reporting.
- Process payroll accurately and on time, maintain payroll records, and monitor employee leave balances.
- Assist with payroll tax reporting, statutory deductions, and other tax-related compliance requirements.
- Provide administrative and operational support to management and perform other related duties as assigned.
Qualifications
- Diploma or Certificate in Accounting, Bookkeeping, Business Administration, or a related field. An associate's or bachelor's degree is an asset.
- Experience with QuickBooks is preferred.
- Knowledge of basic bookkeeping principles, payroll processing, and tax reporting.
- Proficient in Microsoft Office, particularly Word, Excel, Outlook, and other standard office applications.
Only shortlisted candidates will be contacted.
Salary : $18 - $22