What are the responsibilities and job description for the Purchasing Support Specialist P-Card Administrator position at General Atomics?
Job Summary
General Atomics (GA), and its affiliated companies, is one of the world’s leading resources for high-technology systems development ranging from the nuclear fuel cycle to remotely piloted aircraft, airborne sensors, and advanced electric, electronic, wireless and laser technologies.
Under limited supervision, this position is responsible for a variety of duties in support of the Purchasing department, with primary emphasis on administering the Company Commercial Purchasing credit card (P-Card) program. This position manages the day to day activities of the P-Card program. The Company utilizes the Bank of America platform named WORKS for its P-Card program. The role serves as the operational control point for cardholder support, WORKS administration, spend controls, MCC/restriction troubleshooting, exception implementation, reconciliation monitoring, reporting, auditing, and policy communication across business groups.
Other duties may include supplier coordination to ensure materials, supplies, and equipment are shipped and delivered on the dates required. Coordinates with Purchasing, production, engineering, and quality assurance to expedite deliveries of material requirements. Maintains records and files of purchases, shipments, returns of damaged items, and related matters. Responds to requests for Purchasing data and status of material activities.
DUTIES AND RESPONSIBILITIES:
Job Qualifications
Salary range: 56,180 - 83,518
General Atomics (GA), and its affiliated companies, is one of the world’s leading resources for high-technology systems development ranging from the nuclear fuel cycle to remotely piloted aircraft, airborne sensors, and advanced electric, electronic, wireless and laser technologies.
Under limited supervision, this position is responsible for a variety of duties in support of the Purchasing department, with primary emphasis on administering the Company Commercial Purchasing credit card (P-Card) program. This position manages the day to day activities of the P-Card program. The Company utilizes the Bank of America platform named WORKS for its P-Card program. The role serves as the operational control point for cardholder support, WORKS administration, spend controls, MCC/restriction troubleshooting, exception implementation, reconciliation monitoring, reporting, auditing, and policy communication across business groups.
Other duties may include supplier coordination to ensure materials, supplies, and equipment are shipped and delivered on the dates required. Coordinates with Purchasing, production, engineering, and quality assurance to expedite deliveries of material requirements. Maintains records and files of purchases, shipments, returns of damaged items, and related matters. Responds to requests for Purchasing data and status of material activities.
DUTIES AND RESPONSIBILITIES:
- Manage the Company P-Card program with accounts of over 375 cardholders; duties include assigning and maintaining spend control profiles, maintaining cardholder/manager relationships by Company business group. Serve as the main customer service representative, fielding calls for unblocking accounts for approved merchants, transaction disputes, password resets, generating spend reports and other functions as required.
- Administer Bank of America WORKS day-to-day operations, including login name reminders, password resets, user/group/approver changes, verification ID support, cardholder-manager relationship maintenance, and training/program communications.
- Perform audits of P-Card transactions, cardholders, card activity, account status, inactivity, potential misuse, restricted purchases, split transactions, and documentation compliance.
- Support audit activities and audit requests from various Company businesses i.e. Internal Audit, government accounting et al, as well as third party audit firms hired by GA.
- Own and administer the P-Card SharePoint site, including maintaining current policies, procedures, training materials, forms, and communications to ensure accessibility and compliance across all Company business groups.
- Contacts suppliers and transportation companies, to ensure materials, supplies, and equipment are shipped and delivered as required.
- Coordinates with all required internal departments to expedite material requirements
- Maintains records and files pertinent to Purchasing information. Compiles, records, and tracks pertinent Purchasing data.
- Responds to routine verbal and written requests for information from internal sources concerning Purchasing data and status of material activities. May participate in responding to non-routine requests for information.
- Maintains strict confidentiality of sensitive information.
- Performs other duties as assigned or required.
Job Qualifications
- Typically requires a high school diploma or equivalent and five or more years of experience supporting a purchasing department.
- Must be customer focused and have a considerable understanding of procurement principles and concepts as well as a considerable understanding of procurement practices and standards.
- The ability to follow policies and procedures as well as general instructions and the ability to recognized deviations from accepted practices.
- Strong organizational, verbal and written communication skills to accurately document and report findings.
- Strong interpersonal skills to effectively interface with all levels of employees and outside representatives.
- Strong computer skills.
- The ability to work independently or in a team environment is essential, as is the ability to work extended hours and travel as required.
- Strong competency in Excel, Word and PowerPoint.
- SAP ERP system experience desirable.
- Experience administering Bank of America WORKS or similar commercial credit card/payment-management platform preferred.
Salary range: 56,180 - 83,518