What are the responsibilities and job description for the People Operations & Executive Coordinator position at Generac?
Job Requirements
This is a fully in-person/in-office position.
Generators on Demand is seeking a highly organized, people-first professional to serve as the operational and administrative backbone of our team. This role combines HR administration, performance management support, and high-level executive coordination. The ideal candidate is proactive, trustworthy, and thrives in a fast-moving environment where discretion and follow-through are essential.
Key Responsibilities
People Operations & HR Administration
This job is with an independent Generac dealer and not for employment with Generac Power Systems, Inc.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
This is a fully in-person/in-office position.
Generators on Demand is seeking a highly organized, people-first professional to serve as the operational and administrative backbone of our team. This role combines HR administration, performance management support, and high-level executive coordination. The ideal candidate is proactive, trustworthy, and thrives in a fast-moving environment where discretion and follow-through are essential.
Key Responsibilities
People Operations & HR Administration
- Serve as the primary point of contact for all employees on HR matters — benefits, policy, PTO, documentation, and general people needs
- Manage onboarding, offboarding, and employee record-keeping within ADP TotalSource
- Coordinate and conduct 30/60/90-day check-ins and structured monthly 1:1s with all team members
- Manage job postings, candidate scheduling, background checks, and offer letter drafting
- Enter weekly payroll hours and PTO into ADP TotalSource
- Enforce process adherence across teams and escalate non-compliance as appropriate
- Maintain the full performance review calendar — 30/60/90s, monthly 1:1s, and annual reviews
- Track employee development milestones and proactively flag concerns to leadership
- Prepare performance summary documentation ahead of leadership review meetings
- Support documentation and tracking of any active PIPs or performance coaching plans
- Manage and maintain calendars for company owners — scheduling, appointments, and travel logistics
- Organize and manage email inboxes; maintain communication flow on behalf of company leadership
- Track leadership follow-ups and ensure accountability and completion across teams and projects
- Coordinate logistics for internal meetings, leadership events, and travel
- Manage logistics for company events — orders, registrations, travel coordination, and on-site needs
- Support CRM administrative organization, data entry, and cleanup as directed
- Facilitate communication across departments on people-related matters and organizational updates
- Assist with internal newsletters, announcements, and team communications
- Experience in HR administration, people operations, or executive support required
- Demonstrated ability to conduct employee-facing conversations, 1:1s, or performance check-ins
- Exceptional organizational and time management skills — able to manage multiple priorities simultaneously
- Strong written and verbal communication with high emotional intelligence
- Absolute discretion in handling sensitive and confidential information
- Proficiency in Google Workspace and Microsoft Office; experience with RingCentral a plus
- Experience with ADP TotalSource, CRM platforms, or Buildium a plus
- Highly detail-oriented — nothing falls through the cracks
- Proactive and solution-oriented — anticipates needs before they become problems
- Comfortable managing both people and leadership priorities in a dynamic, growing company
- Trustworthy and professional in all interactions
This job is with an independent Generac dealer and not for employment with Generac Power Systems, Inc.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.