Project Coordinator

Primary Role:

The Project Coordinator acts as a crucial link in a cross-functional setting, supporting the Project Manager by organizing tasks, tracking timelines, communicating with internal and external stakeholders, and documenting progress, among others. This hands-on position requires an individual who is a self-starter, detail-oriented, organized, and positive. The ideal candidate will possess strong analytical and problem-solving skills, excellent communication and customer service orientation, and thrive in a dynamic, fast-paced setting.

Schedule: Monday-Friday

Location: We are seeking a local Project Coordinator in Draper, UT.

What you'll do:

• Project Life Cycle: Assist the project manager in setting priorities daily with installation schedules, punch list clearing, and material allocation. 
• Project Coordination & Communication: Coordinate daily project activities, facilitate clear communication among all stakeholders, and manage project schedules effectively. Communicate with the project manager daily findings to fine tune processes. 
• Material Procurement & Support: Set up tasks for material procurement, track material arrivals, and set prefabrication schedules. Assist installers in locating necessary materials as needed. Initiatethe process of material returns to the warehouse from the field and follow up on material returns when defective. Create material transfer forms to reallocate parts to more urgent projects. Provide feedback to estimators on materials specifications. 
• Project Planning & Risk Management: Assist with the development of project plans, including setting timelines and identifying resource requirements. Monitor project progress and support the Project Manager in identifying and mitigating potential risks.
• Financial Tracking: Assist with monitoring project labor hours, travel expenses, and tracking overall project costs throughout the project lifecycle.
• Customer Communication: Maintain consistent communication with customers regarding project schedules and status updates. Communicate with General Contractors to track construction progress to prioritize schedules and initiate procurement processes. 
• Documentation & Reporting: Maintain all project documentation for each phase in the project life cycle, including project plans, kickoff meeting notes, and closeout packages. Document updates from field and general contractors to inform project schedules and procurement tasks.
• Travel Management: Coordinate and book travel plans for the team.
• Data Entry: enter tasks in system to assign technicians to project, initiate procurement, request change orders, invoicing updates, project close tasks.

Qualifications

• Fluent in Spanish to communicate with our field technicians.
• Highly organized and proven ability to juggle multiple tasks, documents, and deadlines,
• Able to work in a fast-paced environment, handle pressure and stress in a professional and positive manner.
• Manage change effectively by assessing the impact, communicating changes to stakeholders, and adjusting project plans accordingly.
• Proficiency in Google Suite (Calendar, Chat, Docs, Keep, Meet, Sheets, etc.)
• Driven and a self-starter that demonstrates high integrity, open to feedback and has a collaborative mindset and approach. 
• Excellent written and verbal communication skills.
• Must be responsible, self-motivated, self-starter, personable, and well-organized.
• Superior customer service skills to deal with both internal and external customers.
• Ability to manage multiple tasks simultaneously.
• Strong interpersonal skills; ability to work with diverse groups.
• Proficiency in the use of personal computers including such programs as Google Suite (i.e. Calendar, Chat, Docs, Keep, Meet, Sheets, Slides, etc.).
• Ability to demonstrate planning, organizing, and implementing skills that allow the successful completion of a project by a specific due date.
• Must be able to effectively handle stressful situations.
• Must be able to read and effectively interpret general business documentation. 
• Valid and current driver's license.

What We Offer:

• Competitive compensation and benefits package.
• Opportunities for professional growth in a dynamic, innovative environment.
• Collaborative team culture where your ideas make an impact.