Accounting Manager at Gen USA

Job Overview

Gen USA is looking for a new resource to join our growing team!

Gen USA (www.gen-usa.com) is currently seeking a highly motivated and detail-oriented Accounting Manager to become part of our U.S.-based team, who is a native Italian speaker or fluent in Italian.

This is a full-time position primarily based in our Miami office, with only limited remote flexibility. The role is ideal for a skilled accounting professional who thrives in a dynamic international environment and is comfortable managing multiple financial responsibilities with accuracy, discretion, and integrity.

Preference will be given to candidates who are Italian or completely fluent in Italian, as the role involves frequent interaction with Italian clients and partners.

The selected candidate will play a key role in maintaining and reconciling company books, managing accounts payable and receivable, and supporting financial reporting and tax filings. In addition to core accounting functions, the position will involve direct contact with clients, requiring professionalism, strong communication skills, and the ability to manage inquiries related to billing, collections, and financial matters.

We are looking for someone with solid experience in accounting operations, proficiency in QuickBooks and payroll systems such as ADP, and the ability to work independently while meeting critical deadlines.

If you are organized, analytical, fluent in English and Italian, and committed to maintaining the highest standards of financial accuracy and confidentiality, we encourage you to apply and become part of the Gen USA team.

General Responsibilities:

• Maintain and reconcile company books, including daily accounts payable and receivable;
• Enter invoices, post vendor bills, and manage payments;
• Record journal entries and maintain the general ledger;
• Input financial data into accounting software and ensure proper filing of bills and invoices;
• Follow up with vendors to ensure timely payments and resolve outstanding balances;
• Assist with bank reconciliations and monthly financial reporting;
• Support annual tax filings and coordinate with the accounting team on audits and financial planning;
• Perform other accounting duties as needed.

Accounts Receivable (A/R):

• Maintain accurate customer account details, including credit limits, payment terms, and tax status;
• Issue accurate invoices to clients and ensure proper documentation and timely follow-up;
• Resolve billing inquiries and disputes; provide invoice copies and clarification;
• Process credit card payments received via email or phone;
• Monitor shared accounts email inbox and respond or forward messages appropriately;
• Calculate and file applicable sales taxes in compliance with state and local regulations;
• Ensure valid sales tax exemption certificates are on file;
• Manage collections for past-due accounts while maintaining positive customer relationships;
• Communicate with customers regarding overdue balances and document all interactions;
• Collaborate with collection agencies on difficult accounts when needed;
• Answer accounting-related phone inquiries professionally and efficiently.

Accounts Payable (A/P):

• Process high-volume vendor bills across multiple bank accounts and manage payments;
• Review vendor statements and resolve discrepancies;
• Maintain strong vendor relationships and request documentation or certificates when required;
• Serve as backup for other accounting functions;
• Respond to accounting inquiries via phone in a courteous and professional manner;
• Perform additional accounting tasks as assigned.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or related field preferred;
• Minimum 5 years of experience in accounting, A/P, and A/R required (payroll experience preferred);
• Experience with QuickBooks Desktop and QuickBooks Online required; familiarity with other accounting software and ADP preferred;
• Strong proficiency in Microsoft Office, especially Excel (formulas, pivot tables, VLOOKUP);
• Solid understanding of accounting principles, credit practices, and collection regulations;
• Ability to calculate figures, amounts, ratios, formulas, discounts, and fees;
• Excellent communication, organizational, and time management skills;
• Ability to work independently, prioritize tasks, and meet deadlines across multiple accounts;
• Detail-oriented, adaptable, and capable of handling confidential information;
• Fluent in English and Italian.

Pay: $60,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid sick time
• Paid time off
• Travel reimbursement
• Work from home

Work Location: In person

Salary : $60,000 - $80,000