Production Coordinator

Gema Products is seeking a highly organized and detail-oriented Production Coordinator to join our team in New York City.

In this role, you will act as a key liaison between our sales team, design team, overseas factories, and logistics partners, ensuring samples, production timelines, and shipments stay on track. This is a hands-on opportunity for someone who is proactive, communicative, and comfortable working across time zones.

Key Responsibilities

• Coordinate communication between internal teams (sales/design) and overseas factory partners
• Manage and follow up on purchase orders, sample status, production timelines, approvals, and revisions
• Track production schedules, ship dates, ETDs/ETAs, and delivery timelines
• Collaborate with freight forwarders and logistics partners to ensure timely shipments
• Review incoming samples for quality, accuracy, construction, color, labeling, and packaging
• Track sample feedback, revisions, approvals, and factory corrections
• Review factory audits, inspection reports, and QC documentation
• Maintain organized records of orders, samples, shipments, and factory communications
• Proactively identify and escalate delays, quality issues, or risks
• Support internal teams with updates on production status and order tracking

Qualifications

• Fluent in Mandarin Chinese and English (required)
• Written Chinese proficiency strongly preferred
• Experience in production coordination, sourcing, supply chain, logistics, or product development preferred
• Prior experience working with overseas factories (China strongly preferred)
• Strong attention to detail and follow-through
• Ability to review physical samples and identify quality issues or inconsistencies
• Excellent organizational and communication skills
• Comfortable managing multiple timelines, orders, and vendor conversations simultaneously
• Experience with Excel, Google Sheets, ERP systems, or order tracking tools preferred
• Must be able to work onsite in NYC 5 days per week

Ideal Candidate

You are organized, dependable, and proactive, with a strong ability to manage communication across teams and global partners. You stay on top of details, follow through consistently, and ensure projects, samples, and shipments remain on schedule.

If you’re interested in joining a fast-paced, collaborative team and playing a key role in production and sourcing operations, we’d love to connect.

Salary: $50,000 - $75,000 annually based on experience.

Additional Job Application Terms

This job is part of LinkedIn’s Full‑Service Hiring beta program. Eligibility is limited to candidates located in and performing services in the United States, excluding those based in Alaska, Hawaii, Nevada, South Carolina, or West Virginia.

We’re committed to making our hiring process as smooth and timely as possible, and we understand that waiting to hear back can add to the anticipation. If you’re a potential fit, our team will reach out within two weeks to progress you to the next stage. If you don’t hear from us in that time, we encourage you to explore other opportunities with our team in the future, and we wish you the very best in your job search.