ABOUT THE ROLE

We are seeking a Document Control Specialist to join our team supporting the Los Alamos National Laboratory! This position is full-time and will be based out of Los Alamos, New Mexico.

Responsibilities

• Provides comprehensive administrative and operational support to technical, project management, and business functions within the Los Alamos National Laboratory (LANL).

• Ensures daily operations, document control, and communication workflows are executed efficiently, securely, and in compliance with DOE and LANL procedural standards.

• Supports teams working in a complex, highly regulated environment requiring confidentiality, accuracy, and multitasking across multiple priorities.

• Prepares, tracks, and maintains controlled documentation, correspondence, and deliverables in accordance with LANL and DOE standards (including CUI and Records Management requirements).

• Coordinates scheduling, meeting logistics, and action tracking to ensure project milestones are met.

• Supports document routing, approval workflows, and version control through designated LANL systems.

• Assists with audits, readiness reviews, and records validation activities to support operational compliance.

• Monitors inventory, orders office and technical supplies, and supports materials management activities as needed.

• Serves as a liaison between departments to ensure timely communication, task execution, and issue resolution.

• Upholds security awareness, confidentiality, and professionalism in all LANL-related communications and documentation.

Requirements

• Education & Years of Experience – Bachelor’s Degree and 5 years of relevant experience: or High School Diploma and 10 years with relevant experience may be considered in lieu of a degree.

• Citizenship – To be considered, you must be a United States (U.S.) citizen due to the federal nature of the work.

• Clearance – Must possess or be eligible to obtain and maintain a DOE Q clearance. Candidates with a “Top Secret” Clearance will be considered as well.

• 5 years of experience in administrative, compliance, or operational support roles within regulated or technical industries.

• Demonstrated experience managing documentation, scheduling, and workflow tracking across multiple stakeholders.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and document management systems.

• Strong communication skills and ability to interface effectively with multidisciplinary teams.

• Experience working under compliance frameworks such as HIPAA, FINRA, SEC, or CUI (transferable to DOE environments).

• Ability to obtain and maintain a DOE Q-Clearance.

Desired Skills

• Prior experience supporting DOE, NNSA, or National Laboratory operations.

• Familiarity with LANL systems, controlled document processes, or Records Management standards (DOE O 243.1).

• Knowledge of procurement coordination, inventory tracking, and materials management.

About the Site

The NNSA's Los Alamos National Laboratory (LANL), located in Los Alamos, New Mexico, is a design laboratory responsible for the safety and reliability of the nuclear explosives package in nuclear weapons. This lab possesses unique capabilities in neutron scattering, enhanced surveillance, radiography, and plutonium science and engineering (energy.gov).

ABOUT GEM

GEM Technologies, Inc. (GEM) is an award-winning federal contractor with more than 30 years of experience providing environmental, construction, facility management, and technical services to federal agencies, state and local governments, and commercial organizations. Founded in 1994 as a nuclear engineering firm to support federal operations in East Tennessee, GEM has since expanded into a nationwide, multi-disciplinary provider with over 270 employees and a diverse portfolio of contracts in the environmental, nuclear, and defense sectors. Some reasons to join GEM are:

• Our philosophy – We believe in the power of effective collaboration and recognize that good partnerships are the building blocks to success.

• Our relationships – Partnering with federal clients, we solve complex problems, exceed expectations, and advance critical missions.

• Our team – We are committed to managing a cohesive workforce and cultivating a supportive workplace for our employees on contracts and in-office.

• Our community involvement – Supporting our communities, we invest time and money in local schools and non-profit organizations.

COMPENSATION AND BENEFITS

GEM’s offered compensation is dependent on candidates’ education, qualifications, and relevant years of experience. To recruit and retain our exceptional staff, we offer the opportunity to elect benefit packages that best suit our employee’s needs; this includes, but is not limited to, a competitive Salary, Medical, Dental and Vision Insurance (including HSA & PPO options), Paid Time Off (PTO), Paid Holidays, Life Insurance, and a matching 401(k) Retirement Plan.

Please Note: With the exception of mandated state requirements, GEM does not publish salary information on external job boards; as such, most ranges listed are estimates made by vendors and not actual salary ranges.

EQUAL OPPORTUNITY EMPLOYER

GEM Technologies, Inc. is an Equal Opportunity/Affirmative Action Employer and does not discriminate on the basis of race, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition, or any other basis protected by law.