Property Portfolio Manager

This position has a salary of $70k-85k based on experience.

We are seeking a self-motivated, organized, and service-oriented professional to join our growing property management team as a Portfolio Property Manager. This role is responsible for the overall operations, financial oversight, and day-to-day management of a portfolio of community associations located throughout North Jersey.

The ideal candidate has a positive personality, strong problem-solving skills, and the ability to manage multiple communities and priorities while maintaining excellent relationships with Boards, residents, and vendors.

Key Responsibilities

• Oversee the daily operations of a portfolio of Condominium, Townhouse, and Cooperative Associations in accordance with Management Agreements, governing documents, and company policies
• Serve as the primary liaison between each Association’s Board of Directors and homeowners, ensuring effective communication and responsiveness
• Attend evening Board Meetings (most virtual) and prepare comprehensive meeting packages, agendas, and follow-up items
• Conduct routine property inspections to ensure quality standards, safety, and regulatory compliance
• Coordinate and oversee maintenance, repairs, and capital projects, working closely with superintendents, vendors, and service providers
• Create RFPs, solicit bids, and procure contracts for routine and capital replacement or repairs
• Review monthly financial reports, approve invoices, and assist with annual budget preparation and financial planning
• Monitor financial performance and provide recommendations to Boards regarding capital expenditures and long-term maintenance planning
• Maintain organized homeowner records, vendor contracts, and Association files
• Work with insurance brokers to ensure adequate insurance coverage for each Association
• Lead, collaborate with, and support on-site staff and Association superintendents as required
• Deliver excellent customer service, addressing resident concerns professionally and promptly
• Manage multiple priorities while maintaining professionalism in fast-paced environment

Applicants should have:

• Condominium or Apartment Management experience
• Ability to run a Zoom meeting
• Superior problem-solving abilities
• Proven ability to handle multiple projects at once
• Ability to remain composed in stressful situations
• Positive, service-driven attitude
• Excellent written and verbal communication
• Proficient in Microsoft Office (Word / Excel)
• Professional appearance and demeanor
• Experience dealing with vendors and contractors
• Prefer a CMCA or higher designation from CAI