School Operations Manager

About Gem Prep

Gem Prep is a K-12 college preparatory school. Our goal is to have all secondary students graduate from high school with an associate degree. Our elementary program builds a strong academic foundation for grades 6-12.

Gem Prep schools are part of the Gem Innovation Schools organization, serving students across Idaho via large brick-and-mortar charter schools, a statewide virtual school, and micro school-like settings called Learning Societies. Learn more at www.gemprep.org.

Our Mission: To prepare students for success in college by providing a high-quality, personalized, relevant, and rigorous education through exceptional teaching, innovative uses of technology, and partnerships with families.

Student & Staff Competencies:

Gem Prep students develop the following competencies by the time they graduate high school. Gem Prep staff are expected to possess each of these same competencies.

• Self-Aware, Self-Directed, Self-Disciplined
• Creative Problem-Solver
• Skilled Communicator and Collaborator
• Civic-Minded

Position Summary

The Operations Manager at Gem Prep is responsible for overseeing all non-instructional functions of the school, ensuring compliance with laws and regulations, and leading efforts toward operational excellence. This role supports the Principal and instructional staff by managing various operational areas including school nutrition, transportation, student information, health and safety, enrollment, and facility maintenance. The Operations Manager plays a crucial role in creating a positive environment that fosters student success.

Key Responsibilities

• Manage and maintain the school’s facilities. This may include occasionally performing or overseeing routine cleaning and maintenance tasks.
• Ensure that building maintenance, nutrition program, janitorial, grounds upkeep, and pest control services are carried out.
• Coordinates food delivery, inventory, and personnel for the school nutrition program. Provides guidance and training to nutritional staff when needed.
• Lead and execute all aspects of the school's enrollment cycle, including student recruitment and retention. The responsibilities of this role include personally performing, overseeing, and communicating the lottery process and maintaining the student waitlist.
• Coordinates with the Director of Operations (DOO) to ensure that compliance requirements and reports are completed on time.
• Administers and supports student pick-up and drop-off procedures. Coordinates with the COO and busing vendor to discuss any issues.
• Governs school supply, field trip budgets, requisitioning, and deposits.
• Serve as the direct supervisor for the school receptionist and nutrition service staff, taking an active, hands-on role in their initial training and continuous skill development.
• Actively attend weekly meetings with their team and supervisor.
• Support and lead school safety protocols and procedures.
• Improve and implement systems that contribute to and drive school operations toward operational excellence

Qualifications

• Experience in school operations management
• Knowledge of school safety rules and procedures
• ServSafe Food Handler certification (or willingness to obtain within 90 days)
• Strong financial report writing skills
• Mid-level analysis skills
• Experience with electrical, plumbing, and HVAC systems
• Budgeting skills
• Excellent communication skills
• Ability to manage multiple projects simultaneously
• Detail-oriented and highly organized
• Strong analytical and problem-solving skills

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Paid time off
• Employee assistance program
• Retirement plan (PERSI)

Working at Gem Prep

We hire and develop excellent educators and provide strong support. We value:

• Results. Gem Prep works relentlessly to create efficient, measurable, and sustainable results. We strive for excellence and pursue our mission tenaciously. Ideally, you thrive working in a fluid environment where flexibility and tenacity are required.
• Innovation. We embrace new approaches and ideas that have a powerful impact on learning and teaching, achieving success for every student. We believe that today’s students need schools that dramatically rethink the traditional learning and teaching process for the success of every student. The status quo is not acceptable.
• Integrity. We are truthful, fair, and trustworthy in all aspects of our work. We expect the same of you.
• Humility. If you are humble and teachable, this will be a powerful learning experience for you. Your humility will be key to building trusted and authentic relationships as well as the key to your professional growth. We also understand that you bring valuable experiences and knowledge that will lift our team.
• Teamwork. We value each of our team members as individuals but believe that we achieve the greatest results by working together.

FLSA Status: Exempt

Gem Innovation Schools is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, national origin, sex, age, disability, or other protected status. Preference may be extended to eligible veterans in accordance with state and federal guidelines. Gem Innovation Schools is a drug-free workplace, and adherence to this policy is a condition of employment.