Executive Assistant (Gallery)

Position Title: Gallery / Executive Assistant
Reports to: Gallery Owner
Status: Full Time
Location: San Francisco (in person)

A contemporary art gallery in San Francisco’s Union Square district is seeking a full-time Gallery Assistant to the Owner to join our team. An excellent opportunity for a detailed-oriented professional.

Gefen seeks a self-motivated and flexible individual with experience in assisting a high-performing founder. You will be expected to use your exceptional organizational skills and master multitasking abilities to keep everything running streamlined and efficiently within this fast-paced gallery.

Responsibilities include but are not limited to the following:

• Assist with sales efforts, invoicing, and client liaison as needed
• Assisting with client visits and art shows as needed
• Drive results by contributing to gallery operations
• Coordinating domestic and international shipping of works of fine art
• Providing administrative duties, including answering phones, filing, and copying - you will be an overall multitasking individual who needs to remain organized and level-headed at all times
• Assist Gallery Owner: arrange travel, scheduling, reviewing, drafting emails, maintaining records, and general day-to-day operations
• Assist Marketing Director
• Artist liaison: artist point of contact, maintaining current artists partnership and creating new artist partnership
• Assist with gallery procedures
• Open and closing of the gallery

SKILLS / QUALIFICATIONS:

• At least three years as Executive Assistant
• Strong sales background is a plus
• Strong written and verbal communication skills
• Displays client focus through engagement with clients
• Effective manages time and remains focused on completing tasks efficiently
• Values teamwork and collaboration
• Professional, outgoing, enthusiastic demeanor
• Adobe Photoshop and InDesign experience is a plus

COMPENSATION:

• Salary: starting $58,000 - $70,000 depending on experience
• PTO
• Medical
• Bonus

OTHERS:

• Weekend availability
• Five days a week (40 – 50 hours depending on gallery operational needs)

Job Type: Full-time

Pay: $58,000.00 - $70,000.00 per year

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Weekend availability

Supplemental Pay:

• Bonus pay

Ability to commute/relocate:

• San Francisco, CA 94108: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Personal assistant: 1 year (Preferred)
• Executive Assistant: 1 year (Preferred)

Work Location: One location