Finance/Administrative Coordinator #1713

JOB OPPORTUNITY #1713

Posted on Friday, October 23, 2026 until filled

Position: Finance/Administrative Coordinator

Department: Emergency Management Agency (Geauga County)

Pay Grade: 10E (Classified: Exempt from overtime)

Compensation: $23.94/Hr. Excellent Benefits Package

Definition: Under the general direction of the EMA Director, the Finance/Administrative Coordinator provides high-level administrative and fiscal support to the Emergency Management Agency. The Finance/Administrative Coordinator serves as a primary point of contact for financial and administrative matters and supports emergency operations through coordination of communications, fiscal processing, records management, and office administration. The Finance/Administrative Coordinator manages the financial and administrative functions within the Incident Command System. Performs related duties as required and all other duties as assigned.

Key Responsibilities:

40% Office Administration and Strategic Communications

· Act as a receptionist and primary point of contact for the Emergency Management Agency, responding to inquiries from the public, elected officials, department heads, and external agencies.

· Coordinate agency communications, including receipt, routing, tracking, and retention of correspondence and official documents.

· Maintain the agency’s website and social media platforms, ensuring timely posting of relevant emergency information and updates.

· Oversee daily office operations, including procurement and organization of equipment and supplies, and coordination of meeting scheduling and logistics. Conduct annual office asset and supply inventory.

· Provide administrative and operational support to the Director and Deputy Directors.

· Maintain official agency files and records in accordance with retention requirements.

40% Finance and Grant Management

· Perform and monitor fiscal activities related to Accounts Payable and Accounts Receivable, including processing vouchers, pay-ins, and billing transactions.

· Maintain electronic fiscal records and monitor payment activity to ensure accuracy, compliance, and proper documentation.

· Provide payroll processing and assist with fiscal reporting and documentation as directed.

· Submit required documentation for grants and fiscal reports, including end of year grant reporting to the Geauga County Auditor.

10% Continuity of Operations

· Assume the Operations and Logistics Management duties of the Deputy Director- Operations in their absence.

· Assume the Planning and Training Management duties of the Deputy Director- Preparedness in their absence.

10% Emergency Operations

· Serve as Administrative Secretary in the Emergency Operations Center during partial or full activations

· Serve in administrative and financial management positions within the Incident Command System (ICS) and National Incident Management System (NIMS) structures during emergencies.

· Manage resource procurement during emergencies

Knowledge, Skills, and Abilities

Knowledge of:

• Confidentiality requirements, ethics standards, and handling sensitive information.
• National Incident Management System and Incident Command System.

Website content management and electronic document

Skill in:

• Coordinating executive schedules, meetings, and logistics.
• Managing multiple priorities in a high-volume emergency management environment.
• Preparing and formatting agendas, reports, and official correspondence for executive review.
• Maintaining electronic filing systems and digital records.
• Customer service and professional public interaction in a government setting.
• Keyboarding and document preparation using modern office software.

Ability to:

• Exercise sound judgment, professionalism, and a high degree of confidentiality in handling sensitive matters.
• Communicate effectively with elected officials, agency leadership, department heads, and external stakeholders.
• Prioritize and manage competing deadlines in support of agency operations.
• Work independently while coordinating closely with agency leadership.
• Accurately prepare and maintain official records and meeting documentation.

Suggested Training and Experience Requirements:

· Associates degree from a recognized college or university, or any combination of education, certifications, and experience that demonstrates the required knowledge, skills, and abilities for this position.

Additional Requirements:

• Must pass (test negative) pre-employment drug test.
• May work flexible schedule based on needs of agency.
• Must possess valid Ohio driver’s license and maintain acceptable driving record.
• May drive personal vehicle for county business.
• Requires vision (which may be corrected) to read small print.

Submit a resume AND applicationto the Geauga County Commissioners,

Attn: HR Administrator#1713, 12611 Ravenwood Dr. Suite #350, Chardon, OH 44024

or e-mail to boccjobs@Geauga.oh.gov. Details and applicationform at:

https://bocc.geauga.oh.gov/public-notifications/job-opportunities

Pay: From $23.94 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Work Location: In person