What are the responsibilities and job description for the Deputy County Clerk position at Geary County?
Minimum Starting Pay: $24.69/hour - actual pay dependent upon qualifications
Position Summary
The Deputy County Clerk assists the County Clerk in administering statutory duties and daily operations of the Clerks Office. This position plays a key leadership role by supervising staff, maintaining official county records, supporting election administration, and serving as Secretary to the Board of County Commissioners. The Deputy ensures compliance with applicable Kansas statutes and contributes to efficient, transparent county operations.
Essential Duties and Responsibilities
- Staff Supervision & Office Management
- Supervise, train, and evaluate Clerks Office personnel
- Oversee daily office operations and workflow
- Ensure high standards of customer service and public interaction
- Secretary to the Board of County Commissioners
- Attend all Board meetings and prepare agendas in coordination with commissioners
- Record, transcribe, and maintain accurate minutes of proceedings
- Maintain official records of Board actions, resolutions, and ordinances
- Ensure compliance with the Kansas Open Meetings Act (KOMA)
- Records Management
- Maintain custody and integrity of official county records
- Ensure proper recording, indexing, and archiving in accordance with Kansas statutes
- Respond to public records requests in compliance with the Kansas Open Records Act (KORA)
- Election Administration (Assistant Election Manager)
- Assist with planning, coordination, and execution of local, state, and federal elections
- Support voter registration processes and maintain voter records
- Help train election workers and ensure compliance with election laws and procedures
- Assist with ballot preparation, tabulation, and certification processes
- Tax Roll & Abstract Support
- Assist in preparation and maintenance of county tax rolls and abstracts
- Ensure accuracy and compliance with statutory deadlines and reporting requirements
- Work collaboratively with the County Treasurer and appraisers office
- Compliance & Reporting
- Ensure adherence to applicable Kansas statutes and administrative regulations
- Prepare required reports for state and county agencies
- Maintain confidentiality and security of sensitive information
Minimum Qualifications
- High school diploma or equivalent
- 35 years of progressively responsible administrative experience
- Supervisory experience preferred
- Knowledge of Kansas statutes related to county clerk duties, elections, and records management (or ability to quickly acquire)
- Strong organizational, communication, and leadership skills
- Proficiency in Microsoft Office and office management systems
Work Environment & Physical Requirements
- Primarily office-based with extended periods of sitting and computer use
- Occasional evening or extended hours during Board meetings and election cycles
- Ability to lift and move election materials and office records as needed
Additional Notes
This position is subject to Kansas statutory requirements and may require bonding. The Deputy County Clerk must uphold the highest standards of integrity, accuracy, and public service.