What are the responsibilities and job description for the Office Manager position at GDI Integrated Facility Services?
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One provider. One solution. All your facility maintenance services.
GDI provides unequalled capability and expertise in the facility services sector across Canada and the United States. Our broad knowledge and competencies in integrated facility services will contribute to the success of our business partners. With nearly a century of experience, our excellent service delivery distinguishes us from other facility services providers. Our team of over 30,000 individuals offer innovative cleaning techniques, best-in-class capabilities, and unrivaled experience.
Summary
Organize office operations and procedures, control correspondence, design and manage filing systems, review and approve supply requisitions and assign and monitor clerical functions. Support executive and management team as necessary.
Essential Duties
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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One provider. One solution. All your facility maintenance services.
GDI provides unequalled capability and expertise in the facility services sector across Canada and the United States. Our broad knowledge and competencies in integrated facility services will contribute to the success of our business partners. With nearly a century of experience, our excellent service delivery distinguishes us from other facility services providers. Our team of over 30,000 individuals offer innovative cleaning techniques, best-in-class capabilities, and unrivaled experience.
Summary
Organize office operations and procedures, control correspondence, design and manage filing systems, review and approve supply requisitions and assign and monitor clerical functions. Support executive and management team as necessary.
Essential Duties
- Quality assurance i.e. input data for QA report, quality checks of files, etc.
- Processing and directing mail and incoming packages or deliveries
- Clerical support – email, scan, fax, filing
- Filing supply orders for managers
- Maintaining and balancing office budgets
- Maintain inventory
- HR Support as needed
- Manage job postings in UKG Ulti-Pro as needed
- Manage and maintain Office inventory & supplies
- Executive support as needed
- Distribute building support materials as necessary
- Maintain office equipment. Schedule service, as necessary.
- Monitor office alarm reports, if applicable
- Coordinate and assist warehouse deliveries, if applicable
- Coordinate repair issues with Property Manager, if applicable
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- 2 years of relevant experience preferred
- Bilingual (English/Spanish) preferred
- UKG experience a plus
- Excellent phone etiquette
- Excellent attention to detail
- Excellent verbal and written communication skills
- Strong organizational skills
- Able to multi-task
- Proficient with MS Office (Word, Excel, Outlook)
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