Business Development Coordinator

GDI provides best in class integrated, high level, facility maintenance services to The United States and Canada. We have more than 30,000 team members who will effectively contribute to the success of ours and our customer’s businesses. With almost a century of facility service experience, state of the art business practices, environmentally friendly processes and supplies and an established global reputation, we are able to offer unrivaled client experience and satisfaction.

Job Summary

We are seeking a dynamic and detail-oriented Business Development Coordinator (Admin) to lead our proposal development initiatives and oversee day-to-day operational initiatives. This role is pivotal in enhancing our executive management and sales workflows through the integration of AI technologies and ensuring seamless coordination between our regional office and corporate departments across the United States and Canada. The ideal candidate will demonstrate exceptional project management skills, a proactive approach to problem-solving, and the ability to thrive in a fast-paced environment.

Responsibilities Will Include

Proposal Management:

• Lead the end-to-end proposal development process, ensuring timely and high-quality submissions in response to RFPs, RFIs, and RFQs.
• Collaborate with cross-functional teams, including sales, marketing, legal, and technical departments, to gather necessary information and content.
• Maintain a repository of proposal content and templates to streamline future proposal efforts.
• Ensure all proposals align with company branding and compliance standards.
  
  

AI Integration & Workflow Enhancement

• Identify opportunities to incorporate AI tools to automate and improve executive management and sales team workflows.
• Implement AI-driven solutions for tasks such as data analysis, scheduling, and communication to enhance efficiency.
• Train team members on new AI tools and monitor their effectiveness in daily operations.
  
  

Cross-Departmental Coordination

• Serve as a primary liaison between the Minneapolis office and corporate departments in the U.S. and Canada.
• Facilitate communication and project alignment across various departments to ensure cohesive operations.
• Organize and lead regular meetings to discuss ongoing projects, address challenges, and share updates.
  
  

Customer Event Planning And Business Review Preparation

• Allocate approximately 20-30% of time to the planning and coordination of customer events, at times this may require on-site participation and coordination.
• Manage Business Review data collection and assembly of customer presentations for business reviews.
• Document field activities, customer escalations, and customer facing projects to problem solve for the marketplace.
  
  

Qualifications

• Bachelor’s degree in business administration, Project Management, or a related field is preferred however not a requirement [based on similar experience].
• Minimum of 5 years of experience in proposal management and/or office operations.
• Proficiency in AI tools and technologies relevant to workflow automation.
• Strong leadership and team coordination skills.
• Excellent written and verbal communication abilities.
• Willingness to be available for the coordination of local customer events.
  
  

Preferred Skills

• Experience working with cross-border teams in the U.S. and Canada.
• Familiarity with CRM and project management software.
• Certifications in Project Management (e.g., PMP) or related areas.
  
  

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