Exec Admin Assistant

Job Description

We are seeking a dynamic and highly organized Receptionist / Executive Assistant to serve as the first point of contact for our organization while providing high-level administrative support to senior executives. This dual-role position requires exceptional communication skills, discretion, and the ability to manage multiple priorities, which include:

• Greet and assist visitors with professionalism and warmth.
• Generate, maintain and distribute routine reports as directed.
• Assist in the preparation, proofreading and editing of documents, meeting binders, presentations, and other correspondences for department and executive management.
• Maintain phone messages, facilitate conference calls, disseminate general information, and provide assistance with applicable questions to callers.
• Coordinate meetings and prepare conference room for use.
• Maintain the department filing system, both electronic and paper.
• Prepare expense reports.
• Coordinate travel arrangements as needed.
• Maintain office supply inventory and place orders as needed.
• Special projects as assigned.
  
  
  

NOTE: the highlighted requirements above are the primary tasks they’ll be expected to perform

Qualifications

• The successful candidate will meet the following qualifications:
• High school degree or equivalent is required; associate degree preferred.
• 3 or more years of experience in an administrative support role is preferred.
• Proficient with Microsoft Office software skills.
• Professional attitude and demeanor.
• Must have excellent written and verbal communication.
• Maintain confidentiality and discretion.
• Ability to work independently with minimal supervision.
• Able to prioritize for self and others, as well as managing internal and external customers.
• Able to handle diverse workload using strong organization skills to meet deadlines.
• Flexible and available to assist anyone in the department with needs.
• Applicants must be legally authorized to work in the United States without the need for current or future employer-sponsored work authorization.
  
  
  

Pay Rate: $40.00 – $44.00 Hourly