Executive Assistant

To be considered for this role, please submit both a cover letter and resume in one file in your application

Ready to turn your passion into a career? Do you dream of working in a dynamic and fast-paced logistics environment, supporting major events in sports, music, automotive, fine art, and film? Want the chance to collaborate with some of the biggest names in entertainment, media and luxury? Look no further! We’re looking for talented and passionate individuals like you to join our logistics team. 

GCL (Global Critical Logistics) is a market leader in two expansive logistics and project management sectors across the globe: live events, encompassing live music, sports and broadcasting, film and TV, and experiential events and exhibitions; and luxury goods, focused on fine art, automotive, and fashion. The company, which began in 1978 serving Led Zeppelin, includes Rock-it Cargo, Dietl, CARS, SOS Global, Dynamic International and more. GCL’s premier team manages bespoke global logistics through end-to-end services including multimodal freight, event logistics planning, and custom storage and distribution solutions. This service delivery leverages an unparalleled global network with over 10,000 missions a year. GCL is the chosen provider for reliability and efficiency where failure is not an option for a customer’s most prized events and possessions.

At our company, we believe that our people are our greatest asset. As the Executive Assistant, you will play a crucial role in an environment where our employees excel and feel valued. Join us in creating unforgettable experiences and driving success in a fast-paced, exciting industry. Apply today and be a part of a team that values teamwork, innovation, diversity, and excellence. 

This Executive Assistant role located in New York City, NY will be responsible for providing high-level support to the CEO and CFO, ensuring their time and priorities are effectively managed. This role is responsible for coordinating complex calendars, scheduling meetings, and arranging domestic and international travel. Additional responsibilities include managing expenses, preparing materials, and handling a variety of administrative tasks to support daily operations. The ideal candidate will be proactive, highly organized, and able to manage sensitive information with discretion

Location: New York City, NY (4 days in office; with occasional business travel)

Job Type: Exempt

Work Schedule: Schedule fluctuates based on workloads during weekdays with afterhours / weekend work as needed

Key Responsibilities: 

• Manage and prioritize complex calendars for the CEO and CFO, ensuring efficient scheduling of meetings and appointments.
• Anticipate needs and proactively address scheduling conflicts, deadlines, and priorities.
• Coordinate domestic and international travel arrangements, including flights, accommodation and ground transportation.
• Process and track expense reports, reimbursements, and credit card reconciliations in a timely manner.
• Handle confidential information with discretion and maintain a high level of professionalism.
• Support special projects, events, and other ad hoc requests to ensure smooth executive operations.

Qualifications:

• 2-5  years of experience as an Executive Assistant or in a similar high-level administrative support role.
• Ability to work independently, anticipate needs, and adapt in a fast-paced, dynamic environment.
• Proven ability to manage complex calendars, travel arrangements, and expense reporting for senior executives.
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and communication tools such as Zoom, Teams, and Slack.
• Strong organizational and time-management skills with the ability to prioritize competing demands.
• Excellent written and verbal communication skills, with professional presence when interacting with stakeholders.
• High level of discretion and judgment when handling sensitive and confidential information.

Don't meet every single requirement? We are dedicated to building an inclusive and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

What GCL Will Offer You: 

A growing logistics firm backed by an award-winning global parent company within the entertainment and luxury import/export logistics industry providing unrivaled experience and expertise for live events, touring, sports, luxury auto and art freight forwarding. Our teams serve as the premier freight forwarders handling some of the world’s biggest concerts, festivals, and sporting events for many high-profile clients across the music & sports industries to make the greatest shows and events possible across the world.  

Work with some of the most well-known and successful companies in the world. Your work will make an impact and be appreciated by others. 

Benefits & Perks That Rock!

• Recharge & Reset: Enjoy a generous PTO package with 18 vacation days, 2 floating holidays, 7 sick days, and 11 paid holidays annually. We know work-life balance is key.
• Your Health, Our Priority: Comprehensive medical, dental, and vision plans are just the start. Get employer contributions to your HSA if you choose a high-deductible health plan, plus access to convenient telemedicine through MDLive and mental health support through our Employee Assistance Program.
• Financially Fit: Secure your future with our 401(k) match and comprehensive employer-funded insurance (Basic Life, AD&D, Short-Term Disability, and Long-Term Disability).
• Family Matters: Welcoming a new addition? We offer generous paid parental leave for all parents.
• Perks with a Purpose: Grow professionally with Continuing Education Reimbursement, give back with Charitable Donation Matching, and even snag free tickets to client events (when available)!
• Culture Club: We love to celebrate! Join us for regular company events like birthday lunches, sports outings, volunteer opportunities, and more.
• Optional Add-Ons: Customize your benefits with supplemental insurance (accident, critical illness, hospital indemnity) and pet insurance through MetLife.
• Sweet Savings: Score potential discounts on home and auto insurance through Farmers Insurance.

GCL is committed to the inclusion of all qualified individuals. As part of this commitment, GCL will ensure that persons with disabilities are provided with reasonable accommodation for the hiring process. If reasonable accommodation is needed, please contact hiring@gcl.global. GCL provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to legally protected characteristics under applicable federal, state or local law pertaining to the employee’s state of employment.