Assistant Transportation Manager

Who we are:

GCC is a world-class company that produces, distributes and markets cement, ready-mixed concrete, aggregates, and innovative products related to the construction industries in Mexico and the United States. We take pride in being a market leader with a culture of innovation, high performance and safety. GCC offers a very competitive benefits program including paid time off, medical, dental, vision, short and long-term disability insurance plans, and a 401K.

What you will do:

Primary Function: Under the direction of the Transportation Manager, this role (include name here) plays a vital role in supporting GCC's trucking operations. This position is responsible for a variety of administrative, financial reconciliation, and compliance tasks, ensuring efficient data management, accurate driver records, and adherence to transportation regulations. This position is structured as a preparatory role with the intention of transitioning the successful candidate into a Transportation Manager position, contingent upon performance and organizational needs.

Key Responsibilities:

I. Financial & Data Management

• Reconcile and verify driver pay envelopes.
• Prepare weekly driver settlement reports.
• Reconcile payment list freight/freight with driver weekly settlements.
• Perform accurate data entry for various operational metrics.
• Reconcile fly ash orders and associated paperwork.
• Reconcile transport loads and accurately enter into SAP.
• Ensure timely entry of wait time, "truck not ordered" instances, and similar data into SAP.
• Prepare and submit expense reports within 30 days of charges.
• Prepare and submit equipment repair expenses in Coupa.
• Prepare new vendor information and submit to procurement for processing.
• Quote rates when applicable.

II. Reporting & Data Analysis

• Complete monthly and mid-month operational reports.
• Provide weekly fuel service charge information in McLeod and to NDC carriers.
• Complete and submit weekly inventory reports for NDC terminals.
• Send weekly reports to customers as requested.

III. Compliance & Documentation Management

• Compile and file IFTA taxes quarterly.
• File for annual and bi-annual licensing for NDC equipment.
• Monitor, update, and maintain DOT compliance records.

IV. Communication & Customer Service

• Answer phones and provide backup support for dispatch operations.
• Provide email communications from NDC management to NDC carriers.
• Update and maintain the NDC carriers list, distributing it to Professional Answering Service, Customer Service, and Truck Silo.
• Provide comprehensive customer service to internal and external customers, as well as NDC carriers and the sales team.

V. General Administrative & Support

• Perform basic purchasing for NDC, including fly ash hand tickets and office supplies.
• Maintain and monitor driver files/logs.
• Perform general filing and record-keeping.
• Perform other duties as assigned to meet operational needs.

Knowledge / Skills / Abilities:

• Education: High school diploma or equivalent required. Associate's degree in Business Administration, Logistics, or a related field preferred.
• Experience: 5-7 years of administrative experience, preferably within an industrial trucking, logistics, or operations environment.
• Technical Skills:
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
  • Experience with SAP, McLeod, Coupa, and transportation management systems (TMS) is highly desirable.
  • Strong data entry skills with a high degree of accuracy.
• Core Competencies:
  • Excellent organizational skills and attention to detail.
  • Excellent customer service skills.
  • Strong written and verbal communication skills.
  • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
  • Basic understanding of trucking operations and logistics principles.
  • Problem-solving abilities and a proactive approach to identifying and resolving issues.
  • Ability to work independently and as part of a team.
  • Familiarity with DOT regulations and IFTA tax requirements is a plus.

Working Conditions: This position primarily operates in an office environment. Occasional flexibility in hours may be required to support operational demands or meet deadlines.

You will love working here because:

At GCC, employees are our most important resource. As a part of the GCC family, you'll be welcomed into a culture that promotes the company vision and internal career growth. Our company vision is to have our customers recognize us as a business partner that generates the most value to their construction projects. We're a sustainable growing company, a great place to work and a solid investment for our shareholders. GCC is an enterprise with a global and sustainable approach. Our production is mainly devoted to the manufacture and sale of gray Portland cement, mortar, premixed concrete, concrete blocks, plaster, aggregates and other construction materials. Join the family!

An Equal Opportunity Employer

GCC does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, genetic information or any other status protected by law or regulation. It is our intention that all qualified applicants be given equal opportunity and that selection decisions are based on job-related factors.

Salary : $57,000 - $70,000