What are the responsibilities and job description for the Administrative Assistant 4 position at GBC Continuing Education?
Job Description
Great Basin College is recruiting for an Administrative Assistant 4 for the Continuing Education department. This position provides comprehensive administrative support to Continuing Education, its staff, students, instructors, and partners. Duties include student advisement and registration for CDL A and non-academic career training programs, entering and maintaining course data, website maintenance, purchasing, and student support services for over 300 online and in-person classes, including driver education for teens. Contract training support includes preparing class materials, MOUs, certificates, and invoicing. Tracks departmental financials and maintains record keeping. Responsible for tracking, responding to queries, and preparing pay for campus-wide summer term.
Required Qualifications
- This position requires graduation from high school or equivalent education and four (4) years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR
- One (1) year of experience as an Administrative Assistant III in Nevada State service; OR
- An equivalent combination of education and experience as described above
Preferred Qualifications
Applicants with experience in the following are encouraged to apply:
- Administrative experience in higher education setting.
- Ability to effectively communicate by phone, email, or in-person.
- Ability to manage multiple projects with competing schedules and deadlines.
- Intermediate experience using social media platforms for marketing and outreach.
- Intermediate experience using Microsoft Word and Microsoft Excel.
- Customer service.
Schedule
The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; Infrequent evening or weekend work, this is subject to change based on organizational needs. This position may require traveling up to 25% of the time.
Compensation Grade
Grade 29
In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.
To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01.
For more information, visit the Classified Salary Calculator
The Perks of PERS
Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire. For information on contribution rates, please visit: NV PERS Contribution Rates
“I’m so thankful that I followed the path that lead me to a PERS retirement. I was able to retire at age 60 with a paycheck close to my full salary. I watched the solid performance of PERS funds for 25 years. Even in times of a poor economy, PERS kept it together! I’m completely secure and confident that my retirement will always be there for me.” – Robin F.
- Rich retirement plan - Retirement Calculator
Perks of Working at GBC
- Health insurance options including medical, dental and vision
- 10 hours of annual and 10 hours of sick accrued each month, 12 paid holidays.
- Life insurance, generous annual and sick leave - Classified Benefits
- ComPsych supports employees through life's difficult moments.
- Free parking on all GBC campus locations.
- No State income tax.
Classified Staff Grant-In-Aid Benefit
Great Basin College is proud to provide a reduced-rate tuition benefit to Classified employees and their eligible dependents. Classified employees can take up to six credits per semester at a reduced rate. Dependents of Classified staff have unlimited credits at Great Basin College, but in order to be eligible children must be unmarried and under the age of 24 and must receive at least 50% of their financial support from the employee and/or employee’s spouse or domestic partner.