What are the responsibilities and job description for the Document Control Specialist position at Gaumer Process?
Position purpose
Document Transmission is responsible for sending and receiving documents to and from customers. This position is responsible for tracking and expediting documents per the DTL.
Responsibilities/Duties/Functions/Tasks
- Review DTL and Coordinate activities with Engineering Scheduler
- Meet with Engineering Scheduler weekly to review project schedules and documents associated with schedule
- Transmit documents to customer from Next Submittal Folder in Job Folder
- Receive documents from customer and place in Customer Comments Folder.
- Distribute notice of returned documents to all departments
- Engineering
- Routing and Scheduling
- Quality
- PM
- Salesman
- Maintain DTL in ERP system.
- Returns to be logged as soon as received and placed in comment folder
- Coordinate with Engineering and PM to ensure proper return status is entered
- Coordinate with Engineering Scheduler for next submittal date and schedule accordingly.
- Communicate with customers to ensure documents are sent and returned in a timely manner per schedule.