What are the responsibilities and job description for the Body Shop Administrative Assistant position at Gault Auto?
Body Shop Administrative Assistant
Department: Body Shop
Reports To: Body Shop Manager
Position Type: Part-Time
Work Schedule: 40 hours per week
Main Purpose of the Job
The Body Shop Administrative Assistant is responsible for providing clerical and administrative support to ensure the efficient daily operation of the Body Shop. The primary responsibilities include maintaining and organizing files, preparing certificates of insurance, and answering incoming telephone calls. This part-time position requires strong organizational skills, attention to detail, and professional customer service.
Detailed Responsibilities
- Filing and Recordkeeping
- Maintain and organize Body Shop files, paperwork, and records.
- Ensure documents are filed accurately and in a timely manner.
- Retrieve, scan, and copy documents as needed.
- Maintain an organized and efficient filing system.
- Certificates of Insurance
- Prepare and complete certificates of insurance as requested.
- Ensure all required information is accurate and complete.
- Maintain records of completed certificates and related documentation.
- Communicate with appropriate parties regarding certificate requests as needed.
- Telephone and Customer Service
- Answer incoming telephone calls in a professional and courteous manner.
- Direct calls to the appropriate employees or departments.
- Take accurate messages and relay information promptly.
- Assist customers with general inquiries and direct questions to the appropriate personnel.
- General Administrative Support
- Assist with organizing and processing Body Shop paperwork.
- Perform general clerical duties, including data entry, scanning, and copying.
- Provide administrative assistance to the Body Shop Manager and team as needed.
- Maintain confidentiality of customer and company information.
- Perform additional duties as assigned by management.
Qualifications and Expectations
- Strong organizational skills and attention to detail.
- Professional communication and telephone skills.
- Basic computer and office equipment proficiency.
- Ability to prioritize tasks and manage multiple responsibilities.
- Dependable, punctual, and able to work independently.
- Previous administrative or office experience preferred.
Pay: From $16.00 per hour
Expected hours: 40.0 per week
Benefits:
- Flexible schedule
Work Location: In person
Salary : $16