Human Resources Administrative Specialist

Founded in 1898 and headquartered in Chicago, IL, GATX Corporation (NYSE: GATX) is an industry leader with 125 years of success—success that is powered by our people. At GATX, we hire the best and offer our employees a dynamic, energetic, collaborative environment to enable them to make an impact from day one. Enjoy the perks and benefits of a global company with the close-knit culture and community of a much smaller one. In the same way we strive to empower our customers to propel the world forward, we are dedicated to providing our people with the tools and resources they need to move forward in their careers.

In this role, you will be responsible for performing a variety of human resource administrative support duties. Maintaining the human resource database and all employee records and files. Handles payroll processing and tracks and reports payroll information. Completes assigned reporting functions involving attendance statistics, termination, hire and transfer data, and other information assigned. Assists in informing new employees of human resource policies and programs as needed. Performs general office support functions and assists area personnel as necessary.

Responsibilities

• Manage payroll records for hourly and non-exempt employees according to State and Federal regulations. Ensures that payroll functions are performed in accordance with established policies and procedures. Communicates all hourly attendance occurrences. Track and maintain FMLA, STD, vacation, sick, and personal time. Assist with quarterly PTO incentive. Audit and prepare daily hours worked reports. Sort and distribute hourly payroll checks. Customer Service and HR mailbox response representative. Answer main office phone and forward calls.
• Manage the new hire process. Maintains records of new hires, transfers, terminations, changes in job classifications in PeopleSoft and LCA. Ensures all human resource files and records are maintained and properly filed. Serves as primary FMLA point of contact. Conducts benefits enrollment for new employees. Assists in verifying and maintaining I-9 information for active and terminated employees. Assist in training and development of employees.
• Assists HR Generalist and HR Manager with various research projects and/or special projects. Assists with Civil Rights Committee meetings and DEI function.
• Assists HR Generalist with recruiting internal and external candidates, as needed. Assists with career fair and other sourcing events. Conducts phone screens, background checks and works with HR Generalist, HR Manager, and Hiring Managers throughout recruiting and onboarding processes. Assist HR Generalist with logistics of facility events including retirement and holiday parties, etc. Source and manage vendors and ensure efficient execution of events.
• Manage attendance disciplines for hourly employees. Works with HR Manager to maintain and post hourly employee’s seniority report. Respond to USW grievances at the first step. First point of contact for employee union labor relations issues; screens grievances before forwarding to HR Generalists.
• Spends time on the floor supporting hourly and salary team members. Responsible for completing Employee of the Month functions.

Qualifications

• Associate's degree or equivalent college credit hours completed is required, bachelor’s degree preferred
• One to three years’ experience in a Human Resources support role required
• Very strong technical skills, including proficiency in MS Word, Excel, and PowerPoint
• Experienced in handling multiple tasks and the ability to prioritize effectively