What are the responsibilities and job description for the Executive Staff Assistant - Accounting & Tax position at gatrans?
Provides a variety of administrative and clerical support while maintaining a close and highly responsive relationship with the Vice President and Controller, Assistant Controller, the Director of Finance & Treasurer, Assistant Treasurer, four (4) Managers, along with staff. Independently manages the day-to-day operation of the departments professionally. Handles confidential information with discretion and operates with latitude for independent judgment and initiative. Process Departments/Corporate Assignments and participate in special projects as assigned, with minimum detailed guidance. Ensures accuracy, completeness, and timeliness of all correspondence, written materials, and other work products. Participates in weekly check reporting, facilitates meetings, manages various job demands received from staff, and integrates them into the day-to-day workload.
Education: Associate Business Degree, Secretarial Degree or Certified Administrative Professional (CAP) rating.
Experience: Four (4) years of secretarial experience with administrative responsibilities. At least one (1) year of experience handling confidential or sensitive information. Proficiency in Microsoft Office Suite, including PowerPoint, Excel, Word, Outlook, and SharePoint. Strong verbal and written communication skills, with effective interpersonal abilities.
Equivalent Experience: Eight (8) years of secretarial experience with administrative duties may be substituted for the above. Must demonstrate proficiency in Microsoft Office Suite and possess strong communication and interpersonal skills.
Licenses, Certifications and/or Registrations: Certified Administrative Professional (CAP) desired. Notary Public Preferred
Specialized Skills (e.g., typing, computers, software, tools and equipment use, etc.): Strong working knowledge of SharePoint. Ability to work with minimal supervision, demonstrating independent judgment and initiative. Proven capacity to manage sensitive and confidential information appropriately. Consistently maintains a professional and customer-service-oriented demeanor.