Receptionist

Receptionist (10 Month)

Summary

Performs several duties to provide clerical assistance within a small work unit or sub-unit of a larger department. Detailed instructions are given and most tasks are routine and repetitive in nature. Minor problems may be solved by the employee; all others are referred to the supervisor. The employee in this position receives direct supervision.  Reports to the school principal.

Qualifications

• Must have a high school diploma
• Preference is given to an Associate's degree in secretarial science and/or bookkeeping; or an equivalent combination of education, training, and experience that provides the knowledge, skills, and abilities required to perform the job functions.
• Evidence of good written and spoken communication skills.
• Ability to effectively present information in one-on-one and small group situations
• Ability to write simple correspondence

Essential duties and responsibilities

• Screens office visitors and telephone callers
• Registers enroll, and withdraws students 
• Assists in a variety of school operations; performs special projects and assignments as requested, and prepares reports
• Responds to general inquiries or requests 
• Gather, assembles, and summarizes information and data 
• Sorts and delivers mail to employees 
• Uses general office machines such as copiers, calculators, etc 
• Ability to maintain confidentiality
• Verifies others' accounting of money.
• Sets up and maintains files for a limited number of subjects.  
• Keyboards materials from exact copy with proficiency. 
• Keyboards materials from rough copy or brief notes into draft form
• Screens inquiries to identify simple ones to answer and ones to refer to another staff member. 
• Greet public
• Distribute faxes received
• Performs other related duties as assigned by the school principal.

Physical environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be physically able to operate a variety of equipment including computers, copiers, etc.  Must be able to exert up to 20 pounds of force frequently; and/or a negligible amount of force constantly to lift, carry, push, pull, or otherwise move objects.

Work environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be adaptable to performing under stress and when confronted with emergency situations.  There may be changing priorities and interruptions during the workday. 
• Requires the ability to compare and/or judge the readily observable, functional, structural, or composite characteristics of data, people, or things.
• Requires the ability to speak and/or signal people to convey or exchange information.  Includes giving instructions, assignments, or directions to subordinates or assistants.
• Requires the ability to read a variety of correspondence, reports, forms, articles, proposals, contracts, etc.  Requires the ability to prepare correspondence, reports, forms, evaluations, policies, etc. using prescribed formats.
• Requires the ability to maintain confidentiality
• Requires the ability to record and deliver information, explain procedures, to follow oral and written instructions.  Must be able to communicate effectively and efficiently in a variety of technical or professional languages.

DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills that may be required of the employees assigned to this position. This description may be revised by the supervisor, with HR review and approval, at any time.