Fiscal Asssitant

Gateway School District is looking for a Fiscal Assistant for our Business Office at our Central Administration Building.

• Reports to Business Manager
• 12 month term (258 days)
• Teamsters Local 205 (Class 7 Secretary/Clerical)

Minimum Qualifications

• Associate's degree with related training and/or experience; Bachelor's degree preferred
• Must have strong background and experience in bookkeeping and accounting operations as deemed necessary by the LEA for general accounting duties to include, but not limited to: cash receipts, cash disbursements, bank reconciliations
• Experience in general office and clerical work; working knowledge of office programs, policies, and operations preferred
• Possess a keen attention to detail
• Ability to communicate effectively, both orally and in writing, using proper grammar and vocabulary
• Excellent integrity and good moral character
• Ability to work cooperatively in an office setting and be a team player
• Possess the interpersonal skills to relate well with administrators, co-workers, district staff, and community members (including parents and students), especially during difficult and emotional situations
• Ability to work independently and be self-motivated
• Required Clearances: Current Act 34 Criminal History Record (PA State Police), Act 114 Federal Crime History (FBI Fingerprinting), and Act 151 Child Abuse History
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable

Goals: Perform and maintain all duties and functions required to manage and support the operation of the District's Business Office

Essential Duties and Responsibilities

• Responsible for the procurement of the needed supplies, equipment, etc. for the District (bidding process - typing all forms; obtain quotes, bids and specifications; and open bids)
• Assist with the implementation and setup of all digital purchase order process
• Enter and process purchase orders within the District and properly distribute to all locations
• Match completed purchase orders with invoices
• Check invoices against purchase orders for errors and completion
• Enter batches of invoices

Works with the Accounts Payable and Secretary to the Business Office in printing checks and maintaining check register

• Assist in the processing of the district-wide nurse's end of year report for the state
• Responsible for the annual school bidding process for paper, supplies, equipment, and services
• Assist in budget preparation
• Maintain accurate records of all purchase orders and invoices for all specification accounts
• Schedule district-wide shredding
• Maintain end of month account reports for entire District for over expenditures
• Coordinate the student financial obligations with the buildings and update in the District's business management system
• Coordinate with the Facilities & Transportation Secretary, Pupil Service Secretary, and Athletics Secretary to process all transportation invoices
• Performs all duties relating to the scheduling and billing for all facilities of the District for all scheduled athletic events and practices and all activities, including rentals
• Works cooperatively, and cross trains with the Accounts Payable and Secretary to the Business Office
• Other duties and responsibilities which pertain to the daily operations of the Business Office as assigned by the Business Manager or the Assistant Business Manager

Marginal Duties & Responsibilities

• Process and maintain all budgetary transfers
• Post June accounting accruals
• Back up for Accounts Payable and Secretary to the Business Office, as needed
• Retrieve information for the auditors
• Cover Central's main office desk, as needed
• Open interoffice and postal mail; date stamp incoming mail; process outside mail; maintain postage machine-funds-postage by phone, all supplies
• Assist the Business Manager in the preparation for the annual audit

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Confidentiality: Respect and maintain the highest degree of confidentiality with regard to personnel and student records, personal communication from members of the community, School Board, and staff.
• Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedures manuals. Must have the ability to write routine reports, correspondence, and to speak effectively before parents, staff, and students.
• Computer Skills: Demonstrate proficiency with IBM-based or MAC based personal computers and programs, such as Google Suite, Windows OS, Microsoft Office Suite
• Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Must have the ability to compute rates, ratios, and percent.
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with multiple problems.

Other Skills & Abilities

• Ability to operate a variety of office machines.
• Must be able to type a minimum of 60 words per minute
• Ability to develop effective working relationships with students, staff, and the school community.
• Patience in dealing with staff, parents, and students.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to perform duties with awareness of all district requirements and Board of Education Policies

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is:

• regularly required to stand, walk and sit
• occasionally required to stop, kneel, or crouch
• occasionally require to lift and/or push up to 25 lbs.
• Specific vision abilities required by this job include close vision, distance vision, and depth vision perception
• Good hearing abilities are required.

Job Type: Full-time

Pay: $25.06 per hour

Expected hours: No less than 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $25