Finance & Legal Administrative Assistant

Description

About Gateway:

Gateway Fiber is seeking an outstanding individual to fill the role of Finance and Legal Administrative Assistant. Gateway is creating a leading, national fiber-to-the-home platform. With the support of its financial sponsor CBRE Investment Management, Gateway plans to reach 500,000 homes and businesses with its service over the next several years. Gateway provides faster, more reliable internet with a simple pricing model and industry-leading customer service.

Gateway’s Beliefs About People:

Gateway believes that people want to know they are cared for both professionally and personally at work. We need a clear vision of where the company is going and how we can contribute to it. At Gateway, we look out for each other and actively find ways to help one another. We all have a role in defining the path forward towards the company's vision. We strive for a transparent environment where information is readily shared and our teams feel safe to share feedback, even if it might seem unpopular. Someone in the right role with the tools to succeed can operate autonomously to meet their objectives. Gateway's beliefs about people shape the company and the way we do business.

Expected Outcomes and Requirements:

We are a growing, private equity-backed telecommunications company seeking a highly organized Finance and Legal Administrative Assistant to provide paralegal-level support to our legal and executive teams.

General Legal Work

• Draft, review, and organize legal documents, contracts, and agreements, including NDAs, service agreements, and consulting agreements.
• Maintain the contract management system and other legal archives to centralize templates, policies, and procedures.
• Support litigation matters with external counsel, including discovery and subpoena responses.
• Conduct basic legal research and summarize findings for internal stakeholders.
• Manage communications and 3^rd party legal relationships

Board & Investor Support

• Assist in preparing board and investor materials (e.g., resolutions, compliance certifications, and regulatory updates).
• Support corporate secretarial functions, including meeting minutes, written consents, corporate minute books, and other records.

Regulatory & Compliance Support

• Coordinate regulatory filings at the state and federal level (especially telecom-related, e.g., FCC, state PUCs).
• Monitor changes in regulatory requirements and flag issues for legal/finance leadership.

Finance / Admin Crossover

• Support finance team with document organization for audits, financings, and lender compliance certificates.
• Maintain legal and financial data rooms for transactions, audits, or due diligence requests.

Cross-functional Project Support

• Serve as liaison between legal, finance, HR, and operations to ensure consistent application of policies and templates.
• Coordinate cross-departmental contract approvals and renewals.
• Assist with due diligence and other tasks for M&A and strategic corporate transactions.

Technology & Process Improvements

• Identify, implement, and manage legal/finance tech tools (contract lifecycle management, e-signature, entity management).
• Develop training and guides for internal teams on use of legal/finance templates and processes.

Qualifications

The successful candidate will bring the following to the table:

• Associate’s degree in paralegal studies or related field required; bachelor’s degree preferred.
• 3 years of corporate paralegal experience in a law firm or corporate legal department preferred.
• Strong understanding of corporate legal procedures, contracts, compliance, and governance.
• Exceptional organizational, planning, and multitasking skills with attention to detail.
• Self-starter with intellectual curiosity, initiative, and problem-solving ability.
• Excellent written and oral communication skills.
• Demonstrated ability to handle multiple projects, prioritize tasks, and meet deadlines.
• High standards of discretion and confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience supporting private equity–backed or high-growth companies.
• Comfort working in a fast-paced, evolving environment where priorities may shift quickly.
• Ability to collaborate with senior executives and external advisors (law firms, investment banks, regulators).
• Familiarity with data room management and diligence processes in financing or M&A.

Preferred Skills:

• Experience with corporate governance, board reporting, or contract management systems.
• Knowledge of telecommunications regulations and industry practices.