What are the responsibilities and job description for the CORPORATE ACCOUNTS PAYABLE SPECIALIST position at Gate Petroleum Company?
PRIMARY PURPOSE OF POSITION:
This position is responsible for processing various types of accounts payable transactions including scanning and keying vendor invoices, employee expense reports, manual check requests and electronic invoices. The Payables Specialist responds to vendor inquiries, maintains the vendor master files in the accounting system and processes payments, both checks and ACH. Interaction with internal and external customers is required to respond to inquiries and report requests.
ESSENTIAL FUNCTIONS:
This position is responsible for processing various types of accounts payable transactions including scanning and keying vendor invoices, employee expense reports, manual check requests and electronic invoices. The Payables Specialist responds to vendor inquiries, maintains the vendor master files in the accounting system and processes payments, both checks and ACH. Interaction with internal and external customers is required to respond to inquiries and report requests.
ESSENTIAL FUNCTIONS:
- Scans and routes invoices for approvals
- Codes and enters invoices into Payables system for payment
- Loads invoices from other sources into Payables system
- Process weekly check runs and daily ACH payments
- Process daily PL to GL closes
- Researches vendor statements, answers phone calls and handles discrepancies
- Electronically reconciles checks before they are mailed
- Distributes checks to employees within the Company
- Reconciles GL accounts
- Performs additional duties that may be required by supervisor
- High school diploma or GED
- Two years of general accounting experience
- Good computer skills with working knowledge of Microsoft Outlook and Excel
- 10-key by touch
- Excellent organizational abilities
- Strong verbal and written communication skills